POSITION SUMMARY

The Building Access Coordinator’s primary focus is aiding in obtaining building access for the Construction Managers. They must be able to manage and coordinate a variety of departmental activities under limited supervision. Individual is expected to be aware of business activities and events as they relate to the site they support.

This individual is expected to foster a collaborative work environment. It is essential that this person has excellent judgment and discretion when interacting with others and in managing information. Ideal candidate is professional, organized, able to multitask, strong computer skills including Adobe, Microsoft Word, PowerPoint, and Excel, and has strong communication skills, both written and verbal.

ESSENTIAL JOB FUNCTIONS

• Responsible for finding the correct contact person to allow Construction Managers to enter Multi Dwelling Units that have been recently assigned
• Conduct a high volume of phone calls to property managers to obtain permission to start work with assigned vendors
• Maintain a positive and upbeat personality while interacting with property or building managers
• Arrange appointments for Construction Managers to visit sites
• Upkeep accurate logs that prove attempts were made to contact building managers
• Compile reports on Excel, including production reports
• Maintain contact lists for all managers and employees
• Ensure a high level of internal client satisfaction
• Other duties as assigned
• Training will be provided, as necessary

SKILLS AND ABILITIES

• Creative problem-solver, with the ability to think, plan, and execute on multiple projects autonomously and in an organized fashion, balancing the long-term and urgent needs of the team
• Demonstrated ability to work calmly and collaboratively in fast-paced and ambiguous environments, maintaining good judgment and the ability to escalate appropriately
• Must be highly organized, flexible, deadline and detail oriented
• Excellent project management and communication skills
• Must be a self-starter, able to produce with limited supervision in a fast-paced environment
• Excellent interpersonal skills with the ability to build and maintain relationships both internally and externally
• When business critical issues arise, must be willing to work outside normal business hours
• Excellent writing, organizational, planning, and communication skills
• Ability to work in a deadline driven environment
• High energy, team oriented, data driven, and results focused
• Must be proficient in MS Word, MS Excel, and MS PowerPoint and Adobe, and able to learn new on-line systems such as SiteTracker or other client software programs

MINIMUM REQUIREMENTS

• High School Diploma or GED

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

EOE/AAP M-F-D-DV

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Fishkill, NY: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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