STATEMENT OF THE JOB: Under the overall supervision of the Executive Director and the direct supervision of the Office Manager. Provide data entry and clerical support for Head Start/Early Childhood programs and the agency.
ESSENTIAL FUNCTIONS:
- Serve as a member of the Early Childhood Management Team in overall coordination and planning for early childhood programs.
- Maintain a cooperative and professional attitude with all staff, clients, volunteers and community persons.
- Perform moderately complex data entry, data management and clerical work (i.e. setting up files, filing, printing/copying, running reports, shredding.)
- Assist at the front desk as needed (i.e. answering the phone, assisting clients, processing mail and other duties as required.)
- Provide administrative assistance in preparation of documents, events, meetings, reports, presentations, training materials, graphics, filing, service delivery, technology and other agency projects.
- Assist in obtaining, documenting and entering in-kind data for parent and community activities, ensuring accuracy, completeness and allowability of costs.
- Assist with verbal and written translation for the Agency.
- Responsible for avoidance or appearance of fraud and assist in ensuring compliance in the overall management of the Agency.
NON-ESSENTIAL FUNCTIONS:
- Respect confidentiality in all aspects of the agency.
- Must be willing to participate in all training designed for professional development.
- Ability to handle stress, tension and exasperation that contact with adults may bring every day.
- May be called upon to administer first aid at any time. The incidental nature of this circumstance this effectively establishes first aid as a collateral duty, rather than a primary one.
- Perform other job related duties as necessary for the overall operation of the program.
JOB REQUIREMENTS:
Educational Requirements:
- High school diploma or GED
Experience Requirements:
- Two years’ experience in an office setting, business or related field.
- Excellent computer skills with minimal errors.
- Proficient in Office 2016 or newer version.
Physical Requirements:
- Must be able to pass tuberculosis screening annually and initial health examination within three months of hire.
- Valid driver’s license, access to transportation with liability insurance and willing to use vehicle for Agency related travel.
- Ability to travel out of area overnight to attend training.
- Ability to hear and communicate orally with children and adults.
- Bilingual (/English/Spanish), good oral and written communication skills.
- Specific vision abilities required by this job include close, distance and peripheral vision, depth perception, and ability to adjust focus.
- Occasionally lift and/or move up to 50 pounds.
Skill Requirements:
- Ability to read, write, and perform mathematical calculations.??????????
Personal Traits:
- Confidentiality in matters related to duties is imperative. Ability to keep confidential information without inappropriately divulging it.
- Ability to work closely with co-workers, program staff and the general public.
- Ability to work with individuals of different cultural, linguistic and economic backgrounds.
- Be in sympathy with the concepts of the agency.
- Possess planning and organizational abilities.
- Ability to make decisions and work without continual close supervision.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary: $13.69 per hour; Currently receiving additional COVID pay until funding is depleted.
Hours: Full-Time/Non-Exempt position, Mon.-Fri. 8:00am-5:00pm with a one-hour lunch.
Employer Paid Benefits (for eligible staff): 13 paid holidays, 12 paid annual leave & 12 paid sick days per year; Employer provided life insurance, medical insurance supplement, education assistance, employee assistance program, 401K with match, and more!
ALL CAPCA staff must be fully vaccinated for COVID 19 or be approved under an exemption.
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