Job Summary

The Benefits and Wellness Specialist is responsible for benefits enrollment process and executing wellness activities and initiatives. The Benefits and Wellness Specialist will manage the leave of absence process, administering the benefits inbox, assist with audits, and backs up our Benefits Specialist Leads.

Essential Functions, Duties, and Responsibilities

Tasks may include (based on services offered within assigned region), but not limited to the following:

• Reviews, escalates, and processes benefits enrollment for new hires, life changing events, and annual open enrollment.
• Plan and execute Wellness activities; furthermore, but not limited to, vendor selection, donations, space requirements, employee giveaways, activities, printed materials, technology, communication materials and attendance to ensure and enhance the employee experience.
• Manages benefits department inbox.
• Create and execute all employee wellness communication materials while utilizing and elevating the wellness brand and aligning with the overall company strategic initiatives.
• Track and analyze wellness metrics for participation improvement.
• Management of the leave of absence process, reviewing and processing all required documentation, updating systems, and communicating with leaders.
• Serve as liaison with all wellness vendors for coordination of company wellness initiatives.
• Ensure invoices are received, coded, and submitted appropriately to finance.
• Serve as backup for Workers' Compensation claims.
• Assist in quarterly/annual audits to ensure accuracy of employee benefit plans.
• Assist with miscellaneous large and small-scale mailings and distributions.
• Serve as backup to other team members in the Benefits Department.
• Maintain confidentiality.
• Understands and adheres to RI International compliance standards as they appear in the Code of Conduct and Conflict of Interest Policies.
• Performs other duties as assigned.

Qualifications: Education, Experience, and Skills

• High school diploma or equivalent.
• 3 years or more of benefits and/or wellness experience.
• Knowledge of federal and state legal regulations involving sick and leave time and paid time off.
• Strong background in delivery of evidenced based health and wellness programs.
• Intermediate experience in Microsoft Office, including Excel.
• Detailed oriented, reliable, and able to multi-task in a fast-paced, high-volume work environment.
• Ability to maintain a high level of confidentiality (HIPAA guidelines and regulations) and professionalism.
• Must have a valid driver license and be 18 years of age.
• Must have the ability to walk, climb, stoop, reach, crawl, crouch, kneel, push, pull and lift a minimum of 10lbs.
• Must have excellent written and verbal communication, with particular emphasis during telephone calls, follow-ups, and in-person correspondence.
• We are a Second-Chance Employer
  • Must be able to pass a seven-year background check.
  • Must be able to pass substance abuse testing.
  • Must be able to pass education verification check.
  • Must be able to pass three-year motor vehicle report and meet minimum eligibility requirements criteria of insurance carrier (if driving is required for this position).

Associated Knowledge, Skills, and Abilities

• Prior in accounting and general ledger.
• Ability to focus on the big picture while attending to multiple detail requirements in a changing environment.
• Ability to analyze and interpret data.
• Ability to formulate, recommend and implement solutions.
• Ability to adapt to change in the workplace and demonstrate the ability to work collectively within a diverse team environment.
• Ability to use critical thinking and reasoning skills to solve a problem.
• Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
• Ability to find a solution for or to deal proactively with work-related problems.

Working Environment

Work is performed in a typical interior office setting with moderate noise levels in addition to managing multiple projects at one time that may be interrupted frequently to meet the needs and request of team members, customers, and management or C-level team members.

Working Conditions/Physical Requirements

Physical activities include typing, talking, and hearing in a sedentary work environment. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or fabrication parts at distances close to the eyes.

Equipment or Machines Routinely Used in This Position

Required to use keyboard, mouse, and other electronic accessories in addition to fax machines, monitors, computers, laptops, mobile devices, tablets, presentations remotes, televisions, printers, scanners, postage meter, multi-line phone, headset or Bluetooth related devices.