Essential Functions of the Job:

Responsible for all lease administration functions

• Primary point of contact regarding company’s lease administration system

• Coordinates the delivery of electronic documents to third-party vendor

• Ensures Landlord and/or property management contact and payment information is maintained/updated

• Assists attorney in handling matters pertaining to the review and preparation of documents including but not limited to: basic lease amendments, estoppels, SNDAs and renewal notices.

• Prepares basic legal documents for attorney approval and executive signature by typing, formatting, and proofreading texts, and manages the coordination of document execution, advising necessary parties of the receipt of such executed documents and creating, organizing, and maintaining physical and electronic files

• Liaison with company’s Real Estate, Development, Design, Construction, Facilities, Licensing, Operations, Legal, Tax and Accounting teams in the preparation and interpretation of legal documents as well as correspondence related to properties, such as default letters, routine lease violation notices, CAM reconciliations and billing disputes

  
  

Oversees property management for all Red Robin restaurant locations

• Primary point person for all property management questions

• Engages in communications with Landlord regarding matters such as signage, parking, security, closures, CAM issues, etc. to ensure lease compliance and execute upon corporate initiatives

• Partner with facilities & operators in establishing and preserving positive relationships with Landlords by addressing complaints and resolving problems

  
  

Collaborate with brokerage team related to lease renewals for all corporate Red Robin locations.

• Support the Lease Administration software / reporting process and accurately report / communicate critical portfolio dates and decision requirements

• Participate in regular meetings with Real Estate Director and third-party brokerage to track ongoing lease negotiations.

• Facilitate the preparation of materials needed for monthly real estate committee meetings to ensure timely approval of lease renewals.

• Coordination and execution of lease documents, in coordination with Real Estate Legal and external firms

  
  

Utilize financial tools and analysis to assist with lease negotiations & property management decisions.

• Compiles and maintains all information necessary to evaluate and support third-party brokerage lease negotiations.

• Present financial benefits for individual deals to Real Estate Director

• Work with FP&A and Accounting on financial impact of real estate strategy

  
  

Carry out special portfolio related projects as assigned

• Projects may include researching, gathering, compiling & presenting data related to varying portfolio related initiatives.

• Nature of involvement will include financial analysis and lease interpretation.

  
  

• Annual bonus opportunity
• Paid time off and holidays
• Health, vision, dental, life insurance plans, and discounts
• 401(k) savings plan plus a company match with immediate vesting
• Eligible to participate in the employee stock purchase plan after 1 year of continuous employment
• Discounts on Red Robin food