Assistant Director, Outreach and Volunteer Engagement Job at The University of Chicago
Department
BSD DEV - Events & Outreach
About the Department
Medicine and Biological Sciences Development’s mission is to inspire and facilitate philanthropy at the University of Chicago Medicine by building relationships with those who share its goals of advancing excellence in research, education, community, and patient care. We accomplish this mission through expertise, integrity, creativity, and collaboration.
Job Summary
The job provides professional support and solves straightforward problems in a broad range of operational business activities in the creation of plans for events programming, marketing, and logistics. With guidance from others, monitors the execution of events.
Responsibilities
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The Assistant Director will have primary responsibility as a liaison to the pediatric fundraising team and the Comer Development Board (CBD), a volunteer board that seeks to raise awareness and generate support for Comer Children’s Hospital and the Department of Pediatrics.
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The Assistant Director contributes to fundraising efforts by planning and expertly executing two main fundraising events in partnership with the pediatric fundraising team and the CDB, the Comer Children’s Hospital 5K Race and the Bright Night Benefit.
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In addition to these two main events, the Assistant Director may be asked to plan and execute a broad range of other cultivation and recognition events for donors and prospective donors. Together, the Event Team conceives, plans, coordinates, and implements of 50-75 events annually.
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The Assistant Director prepares event briefings for the staff of Medical Center CEO/Dean. They assist fundraisers in completing their briefings by supplying specific event details.
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The Assistant Director identifies, qualifies, and recommends a final selection of vendors for all facets of events (e.g., hotels, florists, caterers, printers, etc.). They are responsible for negotiating the most favorable terms and operating within budget.
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The Assistant Director manages all communications for the pediatric fundraising events including, but not limited to, developing/writing website copy, developing copy for digital marketing campaigns, partnering with the Marketing/Communications (MarComm) team to develop a social media strategy and to develop event branded elements such as signage, programs, sponsorship materials, etc.
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In addition, they draft program communications for other events and programs including, but not limited to, invitations, event briefings, guest profiles, acknowledgement, event follow-up communications, and event speaker biographies. They are also responsible for working with the MarComm team to produce event invitations and communications pieces.
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The Assistant Director is a key contributor in preparing the annual event budget for CDB events. They manages expenditure, and monitor and reconcile accounts; prepares event budgets, including detailed expense and revenue projections.
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Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
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Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
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Performs other related work as needed.
Minimum Qualifications
Education:
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Work Experience:
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Certifications:
Certifications:
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Preferred Qualifications
Experience:
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A minimum of two years of full-time professional experience in public relations, marketing, advertising, management or a related service- oriented field.
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Development experience.
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Experience working with volunteers.
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Experience planning and executing events.
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Experience and success working in professional fundraising and/or events.
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Experience working in a large hierarchical organization.
Technical Skills or Knowledge:
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Strong computer skills including Word, Excel, and PowerPoint; and Ability to complete assignments quickly.
Preferred Competencies
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Excellent attention to detail.
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Excellent interpersonal communications.
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Excellent written and oral communication skills.
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Strong organizational skills.
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Ability to manage multiple priorities with minimal direction.
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Strong computer skills including Word, Excel, and PowerPoint; and Ability to complete assignments quickly.
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Ability to attend and help with weekend and evening events.
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Ability and willingness to travel.
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Success working as a team member to meet a defined goal, within a finite time period and budget.
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Excellent interpersonal and written communication skills.
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Demonstrated ability to think creatively - under pressure.
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The ability to respond to constantly shifting priorities, to exercise sound judgment, to anticipate problems and create solutions and to handle sensitive and confidential information with discretion.
Application Documents
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Resume/CV (required)
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Cover letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Communications
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the
University of Chicago Vaccination GoForward
.
The University of Chicago is an
Affirmative Action/
Equal Opportunity/Disabled/Veterans Employer
and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the
University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via
Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:
http://securityreport.uchicago.edu
. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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