Nature of Work
THIS IS A SUPPLEMENTAL RECRUITMENT.
APPLICANTS WHO RECENTLY APPLIED AND WERE DEEMED ELIGIBLE DO NOT NEED TO RE-APPLY
QUALIFIED APPLICANTS WHO RECENTLY APPLIED BUT WERE DEEMED INELIGIBLE AND WISH TO BE CONSIDERED FOR THIS POSITION MUST RE-APPLY BY THE CLOSING DATE.
This is responsible work performing limited administrative and support services duties for the Office of Agenda Coordination.
Work involves reviewing and proofreading agenda items for accuracy and distributing the final agenda packet once published. An incumbent will also be responsible for updating and maintaining information in legislative management software. Employee may serve as a staff assistant and/or public contact employee or perform a combination of these activities in accordance with set policies and guidelines. Supervision is received through general and specific work assignments; employee is allowed latitude for independent judgment, usually following established methods and procedures.
Essential Functions
Creates, manages, and updates user profiles and agenda data in the legislative management software.
Updates legislative management software to detail actions taken by Commission on agenda items after each meeting.
Picks up and delivers files, City Commission Agenda packets, and substitutions between City Hall, Elected Official offices, and other City properties.
Reviews agenda documents for accuracy, generates final agenda packet for approval, and ensures printing and distribution of materials prior to City Commission meetings.
Prepares reports for City Commission meetings and other legislative actions, as required.
Compiles data for and prepares monthly, annual, and special reports.
Within guidelines set by supervisor, establishes procedures in handling administrative details.
May serve as liaison between supervisor and other departments or divisions.
Performs related research work and participates in specialized projects.
Performs other related work as required.
Minimum Requirements
A minimum of 60 college credits and six (6) months of experience in a clerical/administrative support capacity with a municipal government agency. A Valid Driver's License from any state (Equivalent to a State of Florida Class E) may be utilized upon application; however, prior to appointment, a State of Florida Driver's License (Class E or higher) must be presented to the Department of Human Resources and must be maintained valid throughout employment in the classification.
OR
Equivalent combination of education and experience beyond a high school diploma or its equivalent and six (6) months of the required experience.
NOTE:
Employees in this classification will be required to work various shifts, to include nights, holidays, and weekends.
Documentation Requirements
PLEASE READ CAREFULLY
Applicants, including City of Miami employees, must upload and submit attached copies of the following documents with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile but they will not attach automatically and you will be deemed ineligible without the proper documentation.
ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT.
THE FOLLOWING DOCUMENTS ARE REQUIRED AT TIME OF APPLICATION AND ARE ACCEPTABLE FORMS OF PROOF:
- Proof of education (from an accredited institution) in the form of college transcripts showing at least 60 college credits, or Associate's degree, or Bachelor's degree or higher. If submitting transcripts, submitted transcripts must include the following: student's name, school name, number of credits, degree completion, and major. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*. Translations of diploma/degrees are not accepted. Audit/Academic reports are not accepted as substitutions for college transcripts.
- Copy of valid Driver's License from any state (Equivalent to a State of Florida Class E) may be utilized upon application, however, a State of Florida Driver's License (Class E or higher) is required at time of appointment and must be maintained valid throughout employment.
- Approved Credential Evaluation Agencies:
- An accredited four-year college or university in the United States, OR
- A current member of the National Association of Credential Evaluation Services (NACES), OR
- A current member of the Association of International Credential Evaluators (AICE), OR
- A recognized Professional Organization
For additional list of approved credential evaluation agencies visit the Florida Department of Education
It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear and legible for eligibility determination or risk being disqualified.
Applicants, including City of Miami employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes are not required and will not be reviewed in place of the employment application.
It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications, when submitting application(s), failure to do so may result in disqualification.
Applicants must provide a valid email address in order to receive notification of eligibility.
Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (Member 4) and the applicable FDVA- Veteran's Preference Certification Form(s) in accordance with rule 55A-7.013 - Documentation of Preference Claim, must be submitted with the employment application.
FDVA Certification Forms: Please complete the applicable Veterans' Preference Certification Form(s). Form(s) must be uploaded with your employment application along with acceptable proof of veterans' preference.
Form VP1: VETERANS' PREFERENCE CERTIFICATE
Form VP2: CURRENT MEMBER OF THE RESERVE CERTIFICATION
FORM VP3: UNREMARRIED WIDOW or WIDOWER CERTIFICATE
Selection Preference for City Residents: In accordance with APM 2-02, applicants for classified positions who are City of Miami residents and new hires will receive preference in selection from interview ranking bands provided that any two (2) of the following documents are submitted with the employment application and again at time of interview:
A. Utility bill dated within 60 days of the date of submission
B. Valid Florida Driver License or State-issued I.D.
C. Property Tax Statement dated within 1 year of the date of submission
D. Properly executed valid lease agreement
E. Homestead Exemption dated within 1 year of the date of submission
F. Motor Vehicle Registration dated within 90 days of the date of submission
G. Official school records or transcripts, dated within 90 days of the date of submission
H. W-2 (or 1099) Tax Form dated within 1 year of the date of submission
City of Miami residents are granted selection preference over non-City of Miami residents within the same ranking band resulting from an interview process.
Selection Preference: Selection preference within the same ranking band resulting from an interview process will be granted in the following order: 1) preference eligible veterans, 2) active City of Miami employees, 3) City of Miami residents, 4) all others.
OPEN/NON-COMPETITIVE
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