Under general direction of the Interim Dean, College of Science and the day-to-day direction of the department chair, the ASA II will work closely with the Stockton Extended Education Nursing (and Health Science) programs. The incumbent will provide general office and clerical support to over 250 students, 25 faculty, and staff for Extended Education Nursing programs.

• Provide general office support, e.g. answer phones, greet and direct visitors, communicates with students and prospective students.
• Provide administrative support for classes, student nursing club and nursing honor society.
• Schedule and advertise monthly information sessions.
• Serve as a resource for the school, faculty, students and community regarding university policies and procedures.
• Maintain electronic databases of current students and alumni.
• Responsible for processing travel requests, blanket travel and reimbursements.
• Monitors Defensive Driving currency.
• Complete R-25's for site reservations.
• Review, edit and create documents.
• Main collection and distribution person.
• Assist with annual equipment inventory.
• Maintain school e-mail.
• Create key requests.
• Assist with inventory of school supplies and notify ASC of need for supplies.
• Process Pre-licensure applications in collaboration with Admissions and Records, track applications, prepare files for faculty committee review, and create ranking list.
• Download TEAS scores, create student files by cohort, add cohort to Pre-licensure student forum in Blackboard and enter data into Filemaker Pro database.
• Remove graduating Pre-licensure cohort from Blackboard database.
• Maintain various databases and files pertaining to nursing students & graduates.
• Assist with accreditation requirements, e.g. gather necessary documentation, compile information, create tables, etc.
• Use campus systems to access and utilize student information, including lifting advising holds, obtaining transcripts, etc.
• Create work orders: OIT, Facilities, Dining, Badges, etc.
• Create office hours sign in sheets for faculty.
• Process Graduation Approval forms.
• Other duties as assigned.

Experience: Some experience in an office environment.

• Previous related administrative support experience in higher education preferred.
• Knowledge of policies and procedures relating to Nursing programs desirable.
• Knowledge of the California Board of Registered Nursing forms and requirements desirable.
• Experience working with Commission of Collegiate Nursing Education accreditation requirements helpful.
• General working knowledge of applicable university infrastructure, policies, and procedures.
• General knowledge of CSU Stanislaus policies and procedures, e.g. purchasing, travel, payroll, budget, etc...
• Ability to create forms desirable.
• Fluency in using a computer and office software packages to include Microsoft Word, Excel, Outlook, PowerPoint and database programs (PeopleSoft, and FileMaker Pro desirable).
• Ability to clearly answer routine questions and explain policies and procedures to students and other campus employees.
• Demonstrated ability to be well organized and detail-oriented with the ability to effectively manage and coordinate a number of different tasks simultaneously, while meeting critical deadlines.
• Demonstrated ability to work independently, using initiative, discretion and good judgment, in performing clerical work of average complexity with minimal supervision.
• Advanced interpersonal skills.
• Demonstrated ability to communicate clearly and effectively, both orally and in writing.
• Demonstrated history of the ability to establish and maintain effective working relationships with others, including faculty, staff, students, and supervisors.

• Experience to be proficient in performing most or all work assignments.
• General working knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of office methods, procedures, and practices.
• Ability to use standard office equipment. Typing and keyboard skills.
• Fluency in using standard word processing and related computer software packages.
• Ability to identify and solve standard problems and refer more complex problems to appropriate staff.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Ability to learn, interpret independently, and apply a variety of complex policies and procedures.
• Able to identify deviations from applicable policies.
• Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
• Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
• Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
• Demonstrated competence in effectively presenting standard information in writing.
• Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
  

Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:

CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE