Administrative Manager Job at University of Wisconsin- River Falls
Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:
- Resume
- Letter of interest specifying qualifications and experience (cover letter)
- Names, addresses, telephone numbers and email addresses of at least three references who can specifically comment upon your experience and professional preparation (references)
Inquiries should be addressed to:
Alan Symicek
Search Chair and Hiring Manager
alan.symicek@uwrf.edu
Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials by March 16, 2023.
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.
Posting Details
Position Information
UW - System Position Title
Administrative Manager
Business Title
Major Department Code
Facilities Management (J710100)
Appointment Type
Academic Staff-Fixed Term Renewable
FLSA Status
Exempt
FTE (Percentage of Appointment)
100
Typical Working Schedule
Monday thru Friday, 7am-3:30pm. Occasional work outside of these typical hours are required due to workload, meetings & events outside of the normal working day.
Position Summary
This position leads administrative functions for the Facilities Management Division including: customer service, supervision of staff, financial accounting coordination, and administrative support. Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance division goals and objectives. This position supervises several positions and approves some unit expenditures.
Responsibilities
- Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
- Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
- May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
- Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
- Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
- May assist in the development and monitoring of the unit or program budget and approve unit expenditures
- Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
- Participate in on-call emergency communication for Facilities Management.
Knowledge Skills and Abilities
Required:
- Associates degree or higher in an Administrative Professional or related program.
- Experience with effective supervisory, problem solving and leadership techniques in an Administrative Services environment or related field.
- Interpersonal skills necessary to interact effectively with the students, co-workers, university employees and the public.
- Experience with customer service, including the ability to serve contacts from within and outside the University in a courteous and professional manner.
- Communication skills sufficient to give detailed and complex, written and oral directions and explanations.
- Organizational skills to manage multiple tasks and effectively organize work.
- Knowledge of computer software applications including Microsoft Office (Work, Excel, and Outlook.)
Preferred:
- Bachelor’s Degree or higher in an Administrative Professional or related program.
- Two years minimum experience as a supervisor.
- Experience working effectively and productively under general supervision. (i.e. given objectives, priorities, constraints and resources.)
- Basic financial and accounting knowledge.
Posting Detail Information
Posting Number
AAF00812
Number of Vacancies
1
Desired Start Date
05/01/2023
Position End Date (if temporary)
Open Date
03/03/2023
Closing Date
Applicant Review Date
03/17/2023
Open Until Filled
Yes
Special Instructions to Applicants
Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:
- Resume
- Letter of interest specifying qualifications and experience (cover letter)
- Names, addresses, telephone numbers and email addresses of at least three references who can specifically comment upon your experience and professional preparation (references)
Inquiries should be addressed to:
Alan Symicek
Alan Symicek
Search Chair and Hiring Manager
alan.symicek@uwrf.edu
Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials by March 16, 2023.
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.
Legal Notices
EEO/AA Statement
UW-River Falls is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-discrimination based upon sex, gender identity or expression, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran or military status. All persons, especially women, minorities, veterans, and persons with disabilities are encouraged to apply.
Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Immigration Reform and Control Act.
Confidentiality of Applicant Materials
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7).
Title IX Notice
As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF’s Title IX Coordinator, Jennifer Larimore, 310 South Hall, Jennifer.Larimore@uwrf.edu, 715-425-4603; the Department of Education’s Office for Civil Rights; or both. For more information, please see
uwrf.edu/titleIX.
Annual Security and Fire Safety Report (Clery Act)
The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at or call University Police at 715-425-3133 for a paper copy.
Criminal Background Check and Reference Check Policy
Employment will require a criminal background check. It will also require you, your most recent employer, and all previous UW System institution and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per UW System Administrative Policy 1275.
Other Notices
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