Office Coordinator is responsible for providing Support to team (Corporate, District, Area, and/or Functional group(s)) with assigned projects and/or any of the following as assigned: Correspondence, various administration tasks, tracking project deliverables, dates and monitoring deadlines; provides regular and timely reports highlighting variances as they arise.

Essential Job Functions:

• Various Office management functions such as supply and kitchen ordering, package shipment, event coordination, order catering, office vendor coordination and payment (garbage, utilities, coffee, etc.)

• Provides Corporate Facilities Support for Seat Assignments and Repairs and Maintenance

• Assists with administrative preparation for various meetings.

• Communicates all issues to management prior to reaching critical status.

• Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness.

• Provides reports as requested.

• Provides additional administrative support as required.

• Provides visitor and vendor badge support

• Assists with prepping space for on and off boarding. Including name plates and cleaning.

• Office and Kitchen supply organization and maintenance

• Copy Room maintenance & Printer/Copier Troubleshooting

• Incoming and Outgoing mail, includes sorting and delivery notifications

Education/Certifications:

• High school diploma or equivalent

• Associate degree or equivalent work experience preferred

Experience/Minimum Requirements:

• One (1) to three (3) years in a general business environment with project coordination and/or administration experience

Other Skills/Abilities:

• Computer skills using Microsoft Office and ability to learn a variety of tracking and project management software

• Excellent communication and interpersonal skills

• Strong interpersonal skills

• Strong attention to detail

• Ability to thrive in a dynamic problem solving environment

• Ability to multi-task in a fast-paced environment

• Customer service orientation with a strong problem solving approach

• Primarily work in an office setting

• Physical demands may include walking and sitting

• Strong computer skills

• In depth knowledge of Excel and PowerPoint

• Excel

• PowerPoint

Additional Information:

• Reports to: Supervisor – Office Operations

• Will work on-site 5 days a week.

• M-F, 8 hr days, Full-time

• 1 year assignment

Job Types: Full-time, Temporary

Pay: $20.00 - $23.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Canonsburg, PA 15317: Reliably commute or planning to relocate before starting work (Required)

Experience:

• project coordination and/or administration: 2 years (Preferred)
• tracking and project management software: 2 years (Preferred)
• administrative support: 2 years (Preferred)
• tracking project deliverables, dates/monitoring deadlines: 2 years (Preferred)
• administrative preparation for various meetings: 2 years (Preferred)
• accurate and complete files for projects and programs: 2 years (Preferred)

Work Location: In person

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