Minimum Qualifications:
Bachelor's degree or equivalent in related field. No experience required.

Job Summary:
To coordinate and directly support the administrative and business management activities of a department or large division.

Job Duties:

• Assists in the preparation of the departmental budget and reconciliations
• Maintains the current status for the budget and grants including income and expenditures
• Compiles and prepares financial reports
• Acts as department liaison with other departments and agencies regarding inventory control, building services, equipment and maintenance repair, purchasing, safety and other administrative matter
• Purchasing office and educational supplies & procurement
• Assistant to Fieldwork Coordinator(s), maintains database, assists with contacting fieldwork sites for student rotations, tracking contracts and managing student data
• Department Kronos Time-Keeper (backup)
• Assists with tutors and spreadsheets for tutors
• Assists with event planning and standardized patient events
• Classroom Reservations and testing center reservations for department
• Process booklist requests for courses each semester
• Maintain OT Assignment calendar
• Maintains main office and supplies for office including phones, printers, copiers, other equipment; maintains student files for fieldwork, organizes department resources
• Acts as department liaison with other departments and agencies for construction, purchasing, scheduling, office moves, arranges offices for new faculty, etc.
• Assists faculty with instructional materials
• Other duties as assigned

Preferred Qualifications:

• Team player
• Time management
• Strong organizational skills
• Takes initiative
• MS Office
• Kronos
• Typhon

Salary Range:
Actual salary commensurate with experience.

Work Schedule:
Monday through Friday, 8am to 5pm and as needed on occasion.

EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.