Administrative Assistant to Admissions & Records Job at Lake Land College
Provide confidential office support services to the Dean of Admission Services and assists with the day to day operations and activities of the Admissions and Records office.
- Perform confidential daily administrative support services to the Dean of Admission Services including but not limited to scheduling appointments, meetings and recording minutes; assembling documentation for meetings and report preparation; create and maintain departmental files and records.
- Provide support services to the Associate Dean of Enrollment, Admissions Representatives, the Coordinator for Student Communication & Initiatives, Community Outreach Coordinator and Director of Enrollment Services. This includes but not limited to: entering contact cards, assisting with ambassadors and campus tours, compiling high school lists, mailing labels and visit posters.
- Greet visitors and provide general information to students.
- Organize, order and maintain print materials and promotional items.
- Assist with the day-to-day processes and general duties and responsibilities within the Admissions and Records Office. This includes but not limited to: processing intent to enroll forms, credit and non-credit registration, the production of transcripts, answer and refer calls from multi-line digital phone systems and other duties as assigned.
- Provide registration assistance at off-campus registration, extended registration and special events sponsored by the college.
- Maintain accurate records of departmental expenditures, order/inventory supplies, process requisitions and monthly credit card statements.
- Process incoming mail for the Office of Admissions and Records
- Maintain special admission program acceptance in the Student Record System.
- Monitor student address changes and process voter's registration for students.
- Update student records for legal and chosen name and gender marker.
- Complete verification of student qualifications for insurance forms (good student discounts), verification of enrollment, completion of unemployment forms and certification of TAA forms.
- Assist students with Career Agreement forms in the absence of the Director of Enrollment Services.
- Assist with preparation for the Commencement ceremony.
- Assist with preparation for Laker Visit Days, Principals, Deans, and Counselors meeting, Career Day, Graduation and other events organized by the college.
- Collect and organize planned absence forms for the Admission and Records Office.
- Prepare and update documents, databases, reports, correspondence, photocopies, files and other paperwork and records for the department.
Specific Functional Job Requirements
Education:
Associate Degree required.
Experience:
Experience in an office setting, related experience in college setting preferred.
Knowledge:
Principles of organization, management and administration of office procedures and practices.
Skills
Excellent interpersonal, oral and written communication, and organizational skills; ability to maintain confidentiality, Microsoft Office and general office skills as determined through testing.
Personal:
Detail-oriented, self-starter who enjoys relating to a diverse population of students, staff and public in a fast-paced work environment with multiple interruptions. Works consistently to further the college's vision and values. Work collaboratively with immediate peers and other departmental areas to support student learning and development. Shows respect and compassion for others. Values the open exchange of ideas and exhibits innovation in daily work and special projects.
Physical:
Ability to access computer screens and electronic student records in software packages currently used by the college; ability to input data; ability to lift and transport 25 pounds. Ability to travel or work evenings as needed.
Machines and equipment used:
College mainframe software, PC Client Server environment, Windows platforms, Microsoft Office XP and office skills as determined through testing, Outlook, Internet Explorer, presentation equipment/software, facsimile machine, multi-line digital phone system, form feed/flatbed scanner, microfilm reader/printer, copy machine and related educational software.
General Employment Statement
A. Length of training and Probationary Period:
90 days
B. Hours of Work Day:
8 hours
C. Group Affiliation:
Paraprofessional Union Grade Level: 3
D. Condition of Employment:
Contract
E. Position:
N
Job Demands
Some = 1-3 hours/day Frequently = 4-6 hours/day Very Frequently = 7+ hours/day
Job Demand
None
Some
Freq
Very Freq
Physician Requirements
Physical Requirements
Required
Hazards/Exposure to:
Type
Required
Hazards/Exposure to:
Judgment and Reasoning
Required
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