Administrative Assistant Operations - Americas Job at Rosewood Hotel Group
Rosewood Hotel Group Los Angeles, CA
$24.56 - $34.48 an hour
Job Description
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THE IMPACT OF THIS ROLE
Contributes to the smooth and efficient administrative operation of the Americas Region Corporate Office and provides executive and administrative support to the Vice President of Operations - Americas.
KEY RESPONSIBILITIES
Executive Support
- Provides executive support for the Vice President of Operations - Americas by coordinating operations issues amongst the managed properties, formulating team visit action plans and preparing management reports as necessary.
- Coordinates travel, calendar scheduling, correspondence, and expenses for the Vice President Operations - Americas.
Administrative Support
- Ensures that management information is regularly and appropriately maintained and updated, including updates of policy, directories, and files/folders.
- Provides administrative support to Americas Region Corporate Office including answering phone calls, typing, filing, handling incoming and outgoing mail, reservations, scheduling, courier services, photocopying, meeting planning and arrangements, purchasing, invoice processing, parking validation and meeting minutes.
Office Operation
- Welcomes and assists guests visiting the office.
- Maintains office schedules including meeting room and hot desk reservations.
- Handles purchasing for office including pantry supplies.
- Serves as point of contact for office building management company, maintenance issues and coordination of building, parking and office access.
- Assists with planning and organizing company events and meetings including arranging audio-visual equipment.
- Responsible for ensuring office common areas are clean and well maintained.
Other
- Acts as a “Brand Ambassador” always and ensures brand integrity and clarity are always maintained.
- Models the Company’s culture, vision, mission and core values at all times.
- Completes ad-hoc projects and duties as assigned.
- While this job description is intended to be an accurate reflection of the duties involved in this position, the Company reserves the right to add, remove or alter duties when business need dictates.
CRITICAL SKILLS & QUALIFICATIONS
Required Skills
- Well organized, self-motivated, strong sense of responsibility, detail oriented and accurate
- Good command of both written and spoken English and able to communicate with external and internal guests.
- Proficiency in word processing and MS Office – Word, Excel, PowerPoint, Outlook.
- Enthusiastic and motivated disposition with a team spirit.
- This position requires work to be done in person and on site and is not eligible for a remote or hybrid work arrangement.
- Social media savvy
Qualifications
- Bachelor’s degree preferably in Business Administration or equivalent combination of education and work experience.
Experience
- At least 5 years of administrative experience, preferably in a sizable company and supporting a senior executive.
The pay scale for this position is $24.56 to $34.48 per hour. This is the pay range for this position that the Company reasonably expects to pay. This position also may be eligible for bonuses. Decisions regarding individual pay rate will be based on a number of factors, such as experience, location, and education.
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