Administrative Assistant in the Office of the President

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Administrative Assistant in the Office of the President

The Opportunity

Cornell University, a nationally ranked Ivy League institution, is seeking an Administrative Assistant to join the team in the Office of the President in Ithaca, NY. This position provides comprehensive, pro-active administration and tactical support to those in the office (President, Chief of Staff, Schedule Manager and Executive Staff Assistant, as well as the Provost’s Senior Administrator and Executive Assistant). Initiative, discernment, strong customer services skills, and a high level of professionalism and confidentiality are essential in this position.

The Administrative Assistant is responsible for facilitating the daily administrative activities of the office, using initiative and creativity to develop and improve processes and services. Your specific responsibilities will include:

• Overseeing day-to-day operational efficiency and coverage of the front office
• Serving as office liaison to the President’s Correspondence Manager to assist with incoming hardcopy mail and outgoing correspondence and handwritten notes
• Serving as the office financial liaison to the Shared Services Center responsible for vendor
  payments and procurement of goods, as well as handling office travel reimbursements through Concur
• Assisting in the executive search process, scheduling of various meetings and event logistics for all members of the office team.
• Providing back-up coverage as needed for Schedule Manager and Executive Assistant to the Provost.

This is a full-time (39 hours/week) endowed position that is based in Ithaca, NY and is completely on-site. Work hours will be either 8am-5pm or 8:30am-5pm Monday through Friday.

What We Need

We are looking for a highly organized and professional team member who has attention to detail, is adaptable, collaborative, willing to help out in all areas, and makes others feel welcomed and included. Additionally, you will:

• Have an Associate’s Degree with 4-6 years of administrative support experience, preferably for an executive, or an equivalent combination of education and experience
• Demonstrate excellent people, oral communication and customer service skills
• Have the aptitude to interact with individuals in a professional, diplomatic and courteous manner even when dealing with callers and/or visitors who may be difficult or upset
• Be effective working as part of a high functioning team in a fast-paced environment
• Have the proven ability to handle multiple competing priorities and to adapt to changing priorities, situations and demands
• Have the proven ability to work with confidential and sensitive information and material in a proactive and discreet manner
• Utilize independent judgment, problem solving and decision making in order to respond to constituents and represent the office in an effective and appropriate manner
• Demonstrate advanced skills for Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook

If you possess these experiences and skills this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include:

• Cornell experience

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

• This position is located in Ithaca, New York and is completely on-site.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No Visa Sponsorship is available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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