Requisition No: 797635

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37010540

Position Number: 37010540

Salary: $31,200.00 - $33,000.00

Posting Closing Date: 03/29/2023

Administrative Assistant I - 37010540

State of Florida

Department of Environmental Protection

Office of Resilience and Coastal Protection

OPEN COMPETITIVE

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.

The Work You Will Do:

The Office of Resilience and Coastal Protection is seeking a full-time Administrative Assistant I position. This is an administrative position responsible for providing support various programs within the division.

The Difference You Will Make:

The Office of Resilience and Coastal Protection, along with the new beach regulation and management components, strives to achieve a more synergized and unified goal of protecting and managing our coastal resources by ensuring optimal quality, longevity and health of these resources over time.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

$31,200.00 - $33,000.00

Your Specific Responsibilities:

• In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department’s Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. If position is supervisory, incumbent is also expected to actively support and work toward fulfilling the Agency’s Affirmative Action objectives.
  
• Independently assists the staff in providing analysis, research and support on a variety of administrative and clerical matters for the program.

• Create, organize and maintain complex files, sets up new files, ensures accuracy of filing data.

• Maintains information for program management files and policies.

• Assists staff and the public in researching and retrieving files and data.
  
• Coordinates all program monthly reports, budget, travel, purchases including all purchasing card approvals ensuring that required documents are properly completed and submitted to Finance and Accounting in a timely manner. Follows up on further actions that may be required. Identifies and manages program inventory of properties.
  
• Reviews correspondence and specific items that require action for assigning and tracking section tasks and due dates and recommends response, review or other action.

• Serves as a department clerk for Final Agency Actions when needed.
  

• Provides routine assistance to supervisor and management staff that includes setting up meetings, copying, or compiling a variety of technical documents, reviewing forms/draft documents, and mailing. Proofreads, correcting grammar, spelling and punctuation as necessary.
  
• Inserts program documents into Oculus as needed.
  
• Performs other duties as required.

Required Knowledge, Skills, and Abilities:

Knowledge of administrative principles and practices.

Knowledge of office procedures and practices.

Ability to computer software including applications.

Ability of operate office equipment.

Ability to understand and follow policy direction and rules applicable to public records requests.

Ability to deal with the public in a tactful and courteous manner.

Ability to work independently.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively both verbally and in writing.

Ability to establish and maintain effective working relationships with others.

Ability to utilize problem-solving techniques.

Ability to stand for long periods of time copying and filing.

Ability to collect, evaluate and analyze date relative to administrative functions.

Knowledge of Oculus

Ability to review data for accuracy and completeness.

Ability to maintain a valid driver’s license.

Knowledge of procedures for handling State Travel Authorizations and Reimbursement.

Knowledge of the Florida Purchasing Card Program.

Minimum Qualifications:

• An Associate degree from an accredited college or university or higher
• A valid driver license.

BACKGROUND SCREENING REQUIREMENT: Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@dep.state.fl.us

Contact Information:

Leslie Werner, HR Liaison

Office of Resilience and Coastal Protection

850-245-8337

Leslie.Werner@FloridaDep.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.