The University of Maryland School of Nursing (UMSON) at the Universities at Shady Grove (USG) in Rockville, Maryland is seeking an part-time contractual Administrative Assistant.

The Administrative Assistant, under general supervision, provides moderately complex administrative support to an individual, office, department or program. Work requires thorough knowledge of the organization and programs where assigned and involves moderate participation in the work of the supervisor. Incumbents have responsibility for office operations and function independently, where procedures have been established with moderate consequence of error.

Essential Functions:

• Interfaces with students in order to assist them in locating and securing the resources they need for successful orientation, progression, and graduation.
• Assist staff and faculty members with requests for supplies and appointments with various departments and committees.
• Partner with faculty each semester to set schedules, submit room requests, and book requests.
• Request copies of tests and other instructional materials through the USG Copy Center and ensure that the copied materials are picked up and ready for faculty as requested.
• Edits, formats, and revises documents and materials created by others.
• Proofreads for grammatical, typographical and content errors.
• Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits and adding graphics.
• Responsible for paper and electronic filing systems which meet the department needs and University guidelines.

Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.

If accommodations are needed for a disability, please contact Staffing & Career Services at 410-706-2606, Monday – Friday, 8:30am – 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy.

Qualifications

Education: High School Diploma or GED required. Bachelor’s Degree preferred.

Experience: Three (3) years of experience providing administrative support. Prior experience in an academic setting preferred. Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience

Knowledge/Skills/Abilities: General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effective both orally and in writing. Proficient in Mircrosoft Office (Word, Outlook, Teams, Powerpoint, Excel). Proficient in setting up and managing virtual meetings. Ability to proofread and edit written documents