Young & Well provides clinic services to children and their families in addition to school-based IEP services to schools through contracts.

We need an administrative assistant to support our company in offering those services to the best of our ability. We believe that every member of our organization has a lead role in achieving our mission and vision, and are looking for a professional that shares our values.

Besides the fulfilling work we do every day, what's most important to us is our company culture. Our working conditions are fun, supportive, empowering, and dedicated. We empower each other and have mutual values for our students, clients, families, schools, and each other.

We are looking for a highly efficient and responsible administrative assistant to support our company’s day-to-day operations. Your job will be to provide support to the Director, Practice Coordinator, and therapists. The administrative assistant should be highly organized, enjoy conversation/have "people skills", and have strengths in technology and systems implementation. The administrative assistant's main tasks include being the first point of contact to the public for the company through answering calls, managing intakes, coordinating the schedule and delegated tasks from the Practice Coordinator and Director. Our ideal candidate has experience as an executive assistant, practice/office manager, or high level organizational support. You must know how to use Google Drive, including docs, spreadsheets and presentations.

Ultimately, a successful administrative assistant at Young & Well will be fun, excessively organized, and think ahead to the Company's needs once oriented. This position is being offered at part-time hourly and has potential for growth, both in responsibility and hours.

Responsibilities

• First point of contact representing Young & Well for public including answering calls, text, and email inquiries
• Maintain schedule and plan events
• Maintain internal databases
• Intake process and support for new clients using electronic medical record system
• Prepare Digital Launches and Events
• Advertise, market, and distribute program information

Skills

• Personable, likable, friendly, and able to communicate needs, questions, and experiences with professionalism
• Customer is always right approach to communication with clients, schools, and public
• Positive approach to interactions including the ability to establish relationships for continued company success
• Growth-oriented: commitment to life-long learning
• Able to keep up with fast-paced work environment and high level dialogue
• Does not allow personal beliefs to influence professional engagement or judgements
• Proven experience as an Administrator, Administrative Assistant or relevant role
• History of organizing and creating systems that support the flow and effectiveness of a company
• Knows Google Drive
• Excellent organizational and time-management skills
• Proper writing and grammar knowledge (difference between there/they're/their, you're/your, etc.)
• Problem-solving attitude with an eye for detail to make systems better for colleagues
• Prefer a professional who has commitment to wholistic and holistic-minded lifestyle to match our mission and values of therapeutic practices with children and families

Requirements

• At least 3 references confirming experience and ability to work well independently with high regard will be required
• High school diploma with at least 5 years' experience.
• Be prepared to grow and learn, and have an authentic relationships amongst co-workers in a workplace that has shared values and goals with dedicated time to connect to prevent burnout.

Important Company Offerings

• Support and communication including vision plans for professional development and reaching your goals as a professional
• This position allows for remote work with occasional (2-3 times per week average) onsite visits. Initial on-boarding will require onsite training.
• This position generally has flexible work hours though the administrative assistant needs to be available during normal business hours as needed.

*********If you do not fully complete the application questions, you will be automatically rejected. Please demonstrate your thorough professionalism in your response to our questions.********

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Application Question(s):

• What are the three most important qualities in your work environment/from a company you work with?
• What needs have not been met by previous/current employers?
• What are the three growth areas that you are aware of? This might include feedback you have been given, areas that you have noticed where you need support, or experiences that have drawn attention to your areas of growth.
• List five of your best strengths that are assets to a company:
• How many minutes would it take you to get to Rockville, Maryland from where you live?

Education:

• High school or equivalent (Preferred)

Work Location: In person

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