Tanana Valley State Fair Association (TVSFA) is pleased to announce an opening for an Administration Assistant! We welcome you to apply. TVSFA hosts the annual Fair and various year-round endeavors, supporting a huge variety of diverse Golden Heart community members.

At TVSFA, we strive to create an environment where the greatest people want to work, can turn their passion into their career, and are given an opportunity to realize their full potential. We look forward to receiving your application.

Position: Administration Assistant

Non -Exempt Classification

Wage $17+DOE

Reports to: Executive Director

ROLE & RESPONSIBILITIES SUMMARY:

Under general guidance of the Executive Director, the Administration Assistant upholds day-to-day administrative, clerical, and public relations activities to ensure the Totem office runs smoothly. The position supports the Executive Director and staff. The Administrative assistant will coordinate activities, uphold record management, and set systems to maintain continuity.

ESSENTIAL FUNCTIONS:

• Responsible for upholding day-to-day administrative and clerical tasks of the office
• Inspire a positive, productive, and pleasant office environment
• Coordinates meetings, answers phones / email, attends to customers
• Compiles information, creates reports, formats/types a variety of executive, sensitive, and official/legal letters and documents
• Coordinates administrative activities which require frequent contact with executives, the public, other agencies, and officials; may attend meetings to relay and collect information
• Coordinates and makes travel and provision arrangements as needed
• Records financial transactions, processes financial transactions, and receives contracts
• Assists the ED in document maintenance
• Performs office work including documentation filing; keeps updated, accessible files
• Performs extensive computer work such as Microsoft Suite, Teams, Zoom, word processing, data entry, spreadsheets
• Represents TVSFA in a professional manner, including community events, sponsor/donor relations and others
• Other duties and responsibilities as assigned.

REPORTS TO: The Administrative Assistant will report to the Executive Director.

KNOWLEDGE, SKILLS, ABILITIES:

• Attitude - Contributes to a positive and productive work environment, requiring patience and respect to all team members; maintain a pleasant, positive attitude under variable circumstances
• Strong organizational ability – Must possess excellent organizational skills
• Problem solving skills –Ability to offer creative solutions or ideas
• Intellectual ability – Accurately and consistently follows instructions delivered in an oral or written format with little oversight
• Teamwork skills – Willing and able to cooperate with team members to support team successes
• Strong knowledge of computer and software including but not limited to Microsoft Suite, Zoom
• Data entry knowledge required; Cash Handling and Processing ability required; Basic Bookkeeping background a plus
• Communication skills – Reads, writes, and speaks English understandably

SUPERVISORY RESPONSIBILITIES: Support and direction to multiple volunteers

WORK ENVIRONMENT: Variable work environment in an office setting

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be

met by an employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions. While performing the duties of this job, the employee is regularly required to talk or

hear; must be able to frequently stand and sit for prolonged periods; Specific Vision abilities required by this job include close vision and distant vision.

POSITION TYPE AND EXPECTED HOURS:

Part Time to Full time during office hours, Weekdays

TRAVEL: Local area travel to businesses may be required on occasion

REQUIRED EDUCATION AND EXPERIENCE: Two years experience, or combination of schooling and experience required

PREFERRED EDUCATION AND EXPERIENCE: Associates Degree preferred; Bookkeeping experience preferred

Tanana Valley State Fair Association seeks to provide equal employment opportunities to

qualified applicants and identities to create a workplace where difference is valued because it

forms a resilient and more innovative organization. We do not discriminate on the basis of age,

disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family

status, or any other protected characteristic. We welcome applications from all candidates.

Job Types: Full-time, Part-time

Pay: $17.00 - $22.00 per hour

Benefits:

• Flexible schedule
• Parental leave
• Professional development assistance
• Tuition reimbursement

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Fairbanks, AK 99709: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: One location

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