Saint Rose of Lima Catholic School Job Description

Job Title: Administrative Assistant

Supervised by: Principal

FLSA Status: Non-exempt Supervises: None

The Administrative Assistant provides secretarial, clerical and administrative support to the principal, assistant principal and staff. She/he works in conjunction with office staff and administration to provide a welcoming presence to all who call or come to the school. The position also offers information-management support and represents the school administration to parents, students, vendors and interested parties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below are typically performed by an employee in this classification:

• Answer phone and forward/deliver messages
• Screen those wishing to enter the school and check them in on Rapter System
• Assist students/teachers who come to the office
• Issue tardy slips
• Maintain Attendance system- call parents when necessary/enter info into Renweb
• Care for sick children if nurse is not available & fill out report
• Assist with beginning of the school year tasks: Including summer registration packets, school directory, copy count, Order planners, grade books and attendance books, Do-Not-Photograph List, lunch cards, ID badges for faculty, staff and extended care workers, Make sure teachers have sufficient medical supplies- epi pens & Inhalers etc.
• Print awards and certificates
• Provides statistical reports to St.Cecilia Congregation, the Catholic Diocese of Nashville, Rutherford County and Murfreesboro City Schools Offices
• Assist parents with Renweb information/accounting
• Enter Franciscan at Home Faculty Program Info
• Maintain PE uniform inventory
• Assist with school events as needed

QUALIFICATIONS

Education and/or Experience

• High school diploma or equivalent, college preferred.
• Competence in Microsoft Office: Word, Excel, Publisher and Google Workspace
• Ability to become fluent in Renweb School Management System
• Possess and maintain Basic First Aid Certification and CPR
• Proficient use of the English language. Spanish language skills preferred
• Highly organized, dependable