About us

Outreach Health Services is a small business in HEALTH_CARE_MEDICAL in Shubuta, MS. We are professional, agile and customer-centric.

Our work environment includes:

• Modern office setting
• Safe work environment

Our firm is looking for a proven Administrative Assistant with a background in the financial industry. A successful candidate will have experience with administrative tasks including filing, Internet research and scanning/faxing, as well as strong communication skills to work directly with our company's executive staff. We are seeking an individual who is detail-oriented and is well versed in basic accounting principles.

Verify that proper and complete documentation is attached to invoices.

. Check invoices for mathematical accuracy, and verify invoice prices to

purchase order prices.

. Code accounts payable invoices with general ledger account numbers and

submit to Executive Director for approval. All invoices must be reviewed

and approved by the Executive Director, whose signature or initials ( both

are not required ) must be on either an attached purchase order or on the

invoice itself. The only exception is for standing bills for monthly services,

such as utilities, telephone, ect.

. Enter approved invoices into Accounts Payable module.

. Maintain checking account balances by timely recording receipts and

disbursements, including returned checks, service charges, interest income,

ect. As they occur.

. Prepare check as directed by Executive Director.

. Transfer funds from health center checking accounts to central office

account, as needed.

. Maintain HR Files

. Assist new employees in filling out paperwork, and enrollment forms,

verify information is correct, and submit to proper agency immediately.

. Go over handbook with new employees and have conflict of interest form

signed by new employee.

. Prepare necessary paper work on terminating employees.

. Notify Rea, Shaw, Giffin, and Stuart immediately of any payroll changes.

. Obtain a completed form W-9 prior to making any payments to workers

other than employees.

. Prepare purchase order for additional prepaid postage as necessary.

Weekly

. Call Mediciad on Monday for amount of weekly Medicaid deposit.

. Verify that all time cards and time sheets are submitted to Administration, and

check calculation for accuracy and signatures.

. File Daily Summary Reports.

Biweekly

.Update annual leave and sick leave for hours earned and used. Process payroll

information, and fax payroll to Rea, Shaw, Giffin and Stuart for preparation of

payroll checks.

. Submit payroll checks to Executive Director and approved checks signer for

signatures.

. Prepare Credit Union Report and payment for payroll withholdings.

. Prepare 403 (b) retirement allocation and submit payment to VALIC.

Monthly

. Reconcile bank statements for all accounts.

. Verify and submit state tax withholding coupon and payment for payroll

withholdings.

. Print accounts Payable reports and give to Financial Director.

. Print Accounts Payable checks.

. Make two copies of checks.

. File one copy in numerical file.

. Staple second copy to front of paid invoices.

.* Cancel paid invoices by stamping with Paid Stamp*, write in date paid, check

number, and amount.

. Attach original checks to invoices with paper clips, and give to authorized check

signer for review and signature.

. Verify that Bureau of Labor Report is prepared and submitted.

. Prepare Monthly Collections Report from month end accounts receivable

reports for presentation to the Board of Directors, Executive Director, Finance

Director, and for internal use.

. Put time cards for all employees in order, verify signatures, Stamp Paid, and

file.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Shubuta, MS 39360: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location

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