Administrative Assistant Job at Depaul Usa Inc
FLSA CLASSIFICATION: Non-Exempt
HOURS: Part-time (20 Hours per week)
RESPONSIBLE TO: City Director
DIRECT REPORTS: None
LOCATION: New Orleans, LA
WAGE: $25/hr
Mission
Depaul USA supports homeless and marginalized people, providing people experiencing homelessness with purpose and hope for a positive future. Our vision is that everyone has a place to call home and a stake in his or her community. In cities across the nation, we meet people where they are to address their needs. Through a combination of homelessness services and a growing social enterprise portfolio, Depaul USA is innovating and bringing real solutions to those facing homelessness.
Depaul USA is a growing, national, not-for-profit organization that serves more than 4,500 people annually and has a combined operating and capital budget in excess of $5 million. Our Vincentian values underpin what we do:
DEI
At Depaul USA our goal is to support, promote, and thrive on diversity, equity, and inclusion. We do so for the benefit of our employees, participants, services, and community. Depaul USA is proud to be an equal opportunity workplace, and we are firmly committed to creating an equitable and inclusive environment for all employees. If you need reasonable accommodation in any part of the hiring process, please let us know.
Position Description
Depaul USA is looking for an Administrative Assistant to join our small team and provide a variety of administrative duties to assist our staff to complete projects efficiently and within budget. The position will include some communications and coordination as well admin duties including, but not limited to, managing grant funding, petty cash tracking, working with executive financial team to complete necessary tasks in a timely manner, and conduct preliminary audits of client files.
Program Overview
Depaul USA New Orleans currently operates two housing programs with an expansion to three programs in 2023. Each program follows the Housing First model, which provides housing to individuals regardless of any treated or untreated substance use or mental health issues, or any other barriers. We believe that the basic need of housing is substantial and necessary for a person to survive and serves as a platform for improving one?s quality of life. As of March of 2022, we implemented a group wellness program that has rapidly grown to be a resource for our housing work.
Essential Job Functions
The Administrative Assistant will assist the New Orleans Director with administrative tasks including recordkeeping of financials, human resources and updating client databases. Specific tasks include:
All employees are required to be fully vaccinated for COVID-19.
Work Locations:
3500 Canal St, New Orleans, LA 70119 and 1803 Gravier St, New Orleans, LA 70112
Background Checks
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with Depaul USA. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Depaul USA employees who apply for the position.
Declaration
This job description is intended to accurately reflect the duties, responsibilities and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. Depaul USA and management reserves the right to modify, add, or remove duties and assign other duties as necessary.
Equal Opportunity Employment Statement
Depaul USA is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.
Thank you for considering Depaul USA!
Deadline: Until Filled
Please Note :
blog.nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blog.nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
HOURS: Part-time (20 Hours per week)
RESPONSIBLE TO: City Director
DIRECT REPORTS: None
LOCATION: New Orleans, LA
WAGE: $25/hr
Mission
Depaul USA supports homeless and marginalized people, providing people experiencing homelessness with purpose and hope for a positive future. Our vision is that everyone has a place to call home and a stake in his or her community. In cities across the nation, we meet people where they are to address their needs. Through a combination of homelessness services and a growing social enterprise portfolio, Depaul USA is innovating and bringing real solutions to those facing homelessness.
Depaul USA is a growing, national, not-for-profit organization that serves more than 4,500 people annually and has a combined operating and capital budget in excess of $5 million. Our Vincentian values underpin what we do:
- We celebrate the potential of people;
- We put our words into action;
- We aim to take a wider role in civil society; and
- We believe in rights and responsibilities.
DEI
At Depaul USA our goal is to support, promote, and thrive on diversity, equity, and inclusion. We do so for the benefit of our employees, participants, services, and community. Depaul USA is proud to be an equal opportunity workplace, and we are firmly committed to creating an equitable and inclusive environment for all employees. If you need reasonable accommodation in any part of the hiring process, please let us know.
Position Description
Depaul USA is looking for an Administrative Assistant to join our small team and provide a variety of administrative duties to assist our staff to complete projects efficiently and within budget. The position will include some communications and coordination as well admin duties including, but not limited to, managing grant funding, petty cash tracking, working with executive financial team to complete necessary tasks in a timely manner, and conduct preliminary audits of client files.
Program Overview
Depaul USA New Orleans currently operates two housing programs with an expansion to three programs in 2023. Each program follows the Housing First model, which provides housing to individuals regardless of any treated or untreated substance use or mental health issues, or any other barriers. We believe that the basic need of housing is substantial and necessary for a person to survive and serves as a platform for improving one?s quality of life. As of March of 2022, we implemented a group wellness program that has rapidly grown to be a resource for our housing work.
Essential Job Functions
The Administrative Assistant will assist the New Orleans Director with administrative tasks including recordkeeping of financials, human resources and updating client databases. Specific tasks include:
- Use computer word processing, spreadsheet, and database software to prepare
- Collect and report timesheets to HR and Finance Directors
- Record rental and savings payments from clients, deposit monies in bank
- Submit monthly rent requests for housing programs
- Manage petty cash and develop and keep up to date a spending ledger and
- Create a monthly participant rental payment tracking system
- Record and track in-kind donations and send a monthly report to Finance
- Purchase, receive and store the office supplies ensuring that basic supplies are
- Update and ensure the accuracy of the organization's databases
- Back-up electronic files using proper procedures
- Provide secretarial and administrative support to management and other staff
- Organize client files
- Assist with tracking grant spending
- Coordinate the maintenance of office equipment
- Code and file financial material according to established records management
- Assist with financial reports as required
- Participate in Fundraising Event committees
- Mail and track sponsorships for fundraisers
- Send donation acknowledgement letters
- Assist with communications if needed (i.e. newsletter)
- Assist with interviewing clients for write ups if needed
- High school diploma or equivalent certification; post-secondary education in
- Exceptional interpersonal communication skills; and
- Basic computer skills, including email, Windows, and Microsoft Office programs.
- 10 Paid Holidays
- Paid Sick Leave
- 403(b) Retirement Plan with employer matching
- In agreement with supervisor, anytime between 9AM-5PM Monday to Friday.
All employees are required to be fully vaccinated for COVID-19.
Work Locations:
3500 Canal St, New Orleans, LA 70119 and 1803 Gravier St, New Orleans, LA 70112
Background Checks
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with Depaul USA. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Depaul USA employees who apply for the position.
Declaration
This job description is intended to accurately reflect the duties, responsibilities and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. Depaul USA and management reserves the right to modify, add, or remove duties and assign other duties as necessary.
Equal Opportunity Employment Statement
Depaul USA is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.
Thank you for considering Depaul USA!
Deadline: Until Filled
Please Note :
blog.nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blog.nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.