The administrative assistant in Scottsdale's Office of Communication and Citizen Service (OCCS) supports the department director and staff, performing a broad range of administrative functions and assignments. The department connects Scottsdale residents to their city government through communication, outreach and public programs, and connects city employees through employee communication, recognition and events. The administrative assistant is a core position to help make those efforts successful, providing budget and financial coordination; support for the department's two citizen commissions; support for events and programs including diversity and inclusion, employee recognition and public outreach. The OCCS administrative assistant is also the friendly face at the front desk of the Community Design Studio while helping coordinate the building's busy schedule. A person who is smart, outgoing, creative, and ready to be part of a fun and hardworking team will find a home as the Office of Communication and Citizen Service's administrative assistant.

Selection Process:
The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state “See Resume” in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.

Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening that may include:

• Fingerprinting search of the national FBI Database
• Criminal Background screening

PLEASE NOTE: Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis, depending upon the job classification, education may not be substituted for work experience.

Education and Experience

• High School diploma or General Educational Development (GED) equivalent is required.
• Three years of experience in administrative support.

Licensing, Certifications and Other Requirements

• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following:

• Operates a computer and utilizes relevant software applications.
• Provides Board & Commission administration support including managing agendas, postings, documentation, reports, etc.
• May serve or assist as a division/department budget liaison, coordinates department budget preparation, and/or collect data. May administer and monitor budget for related cost centers. May monitor expenditures and advise managers of potential budget problems.
• Greets visitors, screens and responds to incoming mail, e-mails, telephone calls, and voice mails for Executive Director, Administrator and/or Director.
• Schedules conference rooms and arranges for press conferences and special management meetings.
• Coordinates meetings, appointments and speaking engagements for the Executive Director, Administrator and/or Director.
• Maintains electronic/engagement calendars and files for executive level management.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Lift and carry materials weighing up to 30 pounds.
• Travel to/from meetings and various locations.
• Attend evening meetings as needed.

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491.

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.