Administrative Assistant Job at City of Brookhaven
Job Details
Job Location
4362 PEACHTREE ROAD NE - BROOKHAVEN, GA
Salary Range
$36,023.00 - $46,830.00 Salary/year
The City of Brookhaven, located in metro Atlanta, is seeking highly qualified applicants for an Administrative Assistant in the Community Development department.
JOB SUMMARY:
Performs advanced secretarial and administrative work for the Director and other managers as designated by the Director. To provide excellent customer service to an extensive number of walk-in customers as well as callers and through electronic communications.
ESSENTIAL JOB FUNCTIONS:
- Answers phone and directs all incoming calls to appropriate party promptly and efficiently.
- Manages office details by relieving management of routine request and matters.
- Performs special projects as needed by the Director of Community Development.
- Prioritizes and manages multiple projects simultaneously and follow through on issues in a timely manner.
- Reviews and summarizes miscellaneous reports and documents.
- Schedules and coordinates calendar and appointments.
- Coordinate complex meetings, assist in the design and preparation of presentations and other meeting materials.
- Performs all other job-related activities as assigned.
MINIMUM REQUIREMENTS TO PERFORM WORK:
- Requires a High School diploma;
- Three (3) years of experience performing work related to the described duties;
- Or equivalent education, and/or experience;
KNOWLEDGE, SKILLS AND ABILITIES:
- Superior verbal and written communication skills.
- Exercises discretion and sound judgment, maintains confidentiality.
- Excellent organization and time management skills.
- Ability to multi-task effectively.
- Strong interpersonal skills, ability to work in a team environment when required, high degree of tact.
- Ability to work independently and proactively, demonstrates initiative.
- Exercise independent thinking and good judgment.
- Ability to interpret policies, administrative regulations, legislation and accurately explain to others.
- Ability to maintain confidentially and exercise considerable skill in handling sensitive information and data.
- Ability to prepare clear, concise, grammatically correct letters, memos, staff meeting minutes and other written documents.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is frequently required to sit; talk and hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
- The employee is occasionally required to walk.
- The employee must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision and the ability to adjust focus.
- While performing the duties of this job, the employee sits in an office or computer room.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee regularly works in a normal office environment.
- The employee may perform some duties outdoors while conducting official business which will require limited local travel.
- Employee may be required to attend some evening and weekend meetings, and may be required to assist in special events.
The City of Brookhaven is an equal opportunity employer.
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