Looking to take your administrative skills to the next level and make an impact on a dynamic organization? We're on the hunt for a top-notch Administrative Assistant who is ready to take charge and help us reach new heights of success. If you're a master of multitasking and love juggling a variety of responsibilities, then we want you on our team! With competitive compensation and endless opportunities for growth, this is a chance you don't want to miss. Apply today and show us why you're the superstar we've been searching for!

Key Responsibilities:

• Manage payroll for the team, ensuring timely and accurate payment of salaries, benefits, and expenses.
• Assist in the hiring process by scheduling interviews, conducting reference checks, and onboarding new employees.
• Order office supplies and equipment, ensuring that inventory is maintained and equipment is in good working condition.
• Answer phones and direct calls to the appropriate parties, take messages as necessary, and respond to general inquiries.
• Coordinate travel arrangements, including booking flights, hotels, and transportation for team members.
• Coordinate employee recognition activities such as birthdays, anniversaries, and employee of the quarter awards.
• Manage projects, including scheduling, tracking progress, and coordinating with team members using GSuite, Monday.com, Notion, and other relevant software.
• Take notes during executive meetings, ensuring that all action items are documented and follow-up is scheduled.
• Manage calendars, ensuring that appointments and meetings are scheduled efficiently and conflicts are resolved.
• Retrieve data as needed, ensuring that all reports are accurate and up-to-date.
• Act as the liaison between vendors and the owners, ensuring that contracts are in place and terms are met.
• Manage office décor and cleanliness, ensuring that the office is well-maintained and presents a professional image.
• Manage office maintenance, ensuring that repairs are made in a timely manner and that the office is a safe and comfortable environment.
• Manage equipment, ensuring that all equipment is in good working condition and that maintenance is performed regularly.
• Manage technology maintenance, ensuring that all software and hardware are up-to-date and running smoothly.
• Update stats in data software (BlueIQ), ensuring that all reports are accurate and up-to-date.
• Schedule team trainings, ensuring that all team members are up-to-date with the latest skills and knowledge.

Qualifications:

• Bachelor's degree in business administration or a related field is preferred.
• At least 3 years of experience in an administrative role is required.
• Experience with QuickBooks is preferred.
• Strong organizational and time management skills are required.
• Excellent communication and interpersonal skills are required.
• Attention to detail is critical.
• Able to send us a joke before submitting an application.
• Ability to work independently and prioritize tasks effectively is required.

If you are a bookworm with a passion for organization and detail-oriented work, and you meet the qualifications above, please submit your application for consideration. When leaving us a message at 434-989-6048, make sure to state your full name so we know it’s you. We offer a competitive salary and benefits package, as well as opportunities for growth and development within our organization. When you reach out to me, leave your full name so I know who it is.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Charlottesville, VA 22911: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Work Location: Hybrid remote in Charlottesville, VA 22911

Please Note :
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