ADMIN ASSOCIATE Job at University of Alabama at Birmingham
Description
The University of Alabama at Birmingham (UAB) seeks an Admin Associate. Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management.
Key Duties, Primary Responsibilities:
- Coordinate programmatic activities functions
- Conduct special projects relating to an office's administrative operations at the direction of the superior
- Maintain vendor relationships
- Interface with internal and external constituencies
- May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives
- Typically supervises clerical/secretarial staff
- May assist in preparation and submission of grants
- May be responsible for equipment/furniture repair
- May assist with grants and contracts administration
- May prepare financial reports and analyses
Knowledge, Skills, Abilities, and Worker Characteristics:
- Intermediate or better proficiency in Microsoft Office Suite, including Outlook, Teams, and Excel
- Ability to use a variety of scheduling software (e.g., SignUp Genius, Doodle Poll)
- Aptitude for learning new technology and software
- Ability to manage high volume of tasks and to prioritize competing tasks
- Excellent formal written and verbal communication skills
- Excellent time-management and organizational skills
- Strong facilitation, interpersonal, and presentation skills
- Attention to details and excellent critical thinking skills
- Ability to interact with others in a team environment or alone
Hourly Pay Range – $18.35 - $22.77
Qualifications
- Bachelor's degree in a related field
- One (1) year of related experience required
- Or an equivalent combination of relevant education and/or experience
Preferred Qualifications:
- Minimum of 2 years of experience as administrative assistant
- UAB experience and knowledge of systems and processes
Primary Location
: University
Job Category
: Clerical & Administrative
Organization
: 312001500 International Medical Education
Employee Status
: Regular
Shift
: Day/1st Shift
Work Arrangement (final schedule to be determined by the department/hiring manager)
: Onsite
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