SUMMARY

The AP Associate is responsible for providing financial, administrative and clerical services. This includes the processing and monitoring payments and expenditures. Providing these services in an efficient and accurate manner so that vendors and suppliers are paid within time limits.

RESPONSIBILITIES AND DUTIES

• Enter all invoices according to associations budgets
• Utilize the Strong Room process in accordance with policies and procedures for each client
• Processes manual payments and phone payments when necessary
• Maintain vendor W9s and appropriate certificates of insurance
• Handles phone calls regarding vendor histories
• Back up for and/or handling estoppel processing
• Back up for and/or handling collections
• Handles entry of new owners into accounting system
• Assume additional related responsibilities as required

COMPETENCIES:

• Financial Management.
• Ethical Conduct.
• Attention to Detail.
• Organized

EXPERIENCE:

2 to 5 years

QUALIFICATIONS:

• Ability to meet deadlines, and multitask in a fast-paced environment
• Excellent oral and written communication skills
• Proficient in Microsoft Office
• Property management accounting software experience a plus

EDUCATION:

Bachelors degree in business administration, accounting, finance or minimum two years of accounting/accounts payable experience

PHYSICAL DEMANDS:

This is a largely sedentary role; however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

WORK ENVIRONMENT:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

TRAVEL:

No travel is expected for this position, outside of meeting with our attorney in town.

BENEFITS:

One of the many advantages of working at Vesta Property Services and its family of companies are the great benefits that we offer to you and your eligible dependents. We offer benefits that foster the health and well-being of you and your family such as medical, dental and vision coverage along with programs to enhance your financial security such as disability, life insurance and a 401 (k) retirement plan just to name a few. Vesta benefits are offered to full-time employees.

AAP/EEO Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Work Location: One location

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