Accounts Payable Clerk Job at CRAWFORD
An Associate in Accounts Payable & Procurement is needed. The Accounting Manager and Compliance & Reporting Manager, both members of the Operations Team who answer to the Chief Financial Officer, will receive reporting from and assistance from this function. In order to assist the Compliance & Reporting Manager, the job will be in charge of accounts payable tasks that involve processing, organizing, and paying invoices as well as approving disbursements. In addition to supporting the onboarding of new suppliers, they will be directly involved in and assist with the procurement process, including pipeline management and follow-up, and make sure that all conditions are satisfied in order to carry out the contract in accordance with MCA's Financial & Procurement Policy.
A successful candidate will be able to perform each essential duty with a high degree of competency, reliability, and a positive approach to the work. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
A successful candidate will be able to perform each essential duty with a high degree of competency, reliability, and a positive approach to the work. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Receive and organize invoices and grant disbursement requests in a manner that will avoid late charges, conserve cash flow, and avoid duplicate or erroneous payments.
- Coordinate internal activities to facilitate timely issuance of 1099s and/or W2s.
- Track corporate credit card use by ensuring credit card users are justifying purchases, providing receipts, and properly coding transactions to the general ledger and by providing assistance to credit card users when necessary.
- Work with all Directors on expense eligibility for current and future programmatic activity.
- Work with staff leads in the contract process to ensure contracts are managed accurately and efficiently
- Responsible for collection and processing of W9s, ACH information, insurance certificates, UEIs, etc.
- Provide support to Accounting Manager in managing/documenting and periodically reviewing MCA accounting functions and internal financial controls:
- Review of control documentation by way of formal policies and procedures, including automated controls.
- Provide support to CFO and Accounting Manager on expense coding reviews and planning.
- Support the Accounting Manager in the internal process for invoice payment including but not limited to verification of expenses and coding to the general ledger.
- Support Compliance & Reporting Manager on required reporting for MCA
- Support the Compliance & Reporting Manager in overseeing MCA’s procurement process for all vendors, including pipeline management, managing RFPs/RFQs, daily coordination required to execute vendor contracts
- Support staff to help identify potential vendors and facilitate existing vendor relationships and pricing.
- Able to work within a team environment, as well as independently, as needed.
- Bachelor’s degree or higher, preferably in accounting or finance.
- Experience with accounting and financial management procedures, practices, and software.
- Comfort and familiarity in handling confidential information.
- Significant experience in utilizing a variety of different accounting software, including leveraging accounting software to meet internal, board, and external reporting requirements.
- Experience with productivity tools, such as Microsoft Office Suite and Google Workspace.
- Familiarity with office equipment and procedures.
- Knowledge of non-profit, governmental, or quasi-governmental agencies, and associated accounting regulations (including Federal Uniform Guidance) is required.
- Experience managing and fully utilizing external vendor relationships, including auditors, accounting support, HR, IT, and financial consultants.
- General knowledge of procurement of products and services.
- Strong customer focus, demonstrating commitment and concern for MCA’s charge to provide broadband for everyone in Maine and to facilitate the digital infrastructure for Maine’s future.
- Detail oriented, with the ability to concurrently see the big picture and implement continuous process improvement while treating employees and partners with respect every step of the way.
- Ability to handle multiple tasks and duties simultaneously.
- Highly organized and able to create an organized and easy-to-follow system for others.
- Independently motivated, with the ability to take on tasks and duties without immediate direction.
- Strong communication skills in written and verbal contexts.
- Ability to be discreet with confidential information.
- Ability and enthusiasm to learn new information and systems and bring prior experience to bear within a growing and evolving operational environment.
- Adaptable to new solutions or processes to ensure growth and success of the organizational priorities.
- Ability to work as a team player and collaborate both internally and externally, while also balancing individual accountability.
- Strong results orientation – demonstrated ability to be resourceful, take initiative, and maintain resolve to achieve results.
- Ability to problem solve and create innovative solutions for the larger customer in mind.
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