Accounting Specialist 2 Job at Nicholls State University
Position Information
Position Title
Accounting Specialist 2
Position Number
341714
Salary Range
$24,211 - $47,549
Position Type
Classified Staff
Department Information
Ending Effective Date of Temporary Employment
Department
Controller's Office
Job Duties
Responsibility / Duty
Independently responsible for processing all Athletic travel. This includes, but not limited to:
1. Process all requests for official athletic travel: Employees are checked to ensure that each qualifies as an official state traveler and an authorized driver. Analyze the specific account in Banner for funds available. If all requirements are met, the travel is encumbered on the computer. If all requirements are not met, the Assistant Athletic Director for Budget/Finance is contacted to discuss a solution to the problem.
2. Process all request for advance of travel allowances to provide funds for expenses encountered during trips. Analyze the specific account in Banner for funds available. If funds are available, paperwork is completed to process a check. If funds are not available, the Assistant Athletic Director for Budget/Finance is contacted to discuss a solution to making funds available.
3. Review, calculate, verify and approve all travel expense claims for reimbursement. Assures that claims comply with the policies and procedures of the State Travel regulations and the NCAA. Processing requires constant communication, analyzing, and monitoring accounts to complete all transactions and correction of any discrepancies. Verifies and balances the charges to the CBA. Prepare paperwork to reimburse employee for expenses not covered by an advance, or in the case of return of advance funds, ensure that the reimbursement check to the university is properly coded and provided to the Bursar’s Office for deposit. Consistently monitor PPM 49 for any changes made to the rules and regulations pertaining to travel.
4. Liquidate any remaining encumbrances once travel claim is settled. Processes journal entries to charge departments and to correct any discrepancies.
5. Confers daily with all athletic personnel concerning proper travel procedures.
6. Establishes and maintains Travel Request file for each Athletic account.
Percentage Of Time
60
Responsibility / Duty
Cardholder for the Nicholls CBA. Reconciles Nicholls CBA monthly statement. Approves charges to the Nicholls CBA. Ensures all charges meet the State Travel Card Program Policy guidelines. Prepares the monthly CBA Log report.
Creates vendors in the Banner Finance system, as required by the Accounts Payable department. Change addresses according to vendor requests.
Creates Direct Deposit in Banner. Verifies information from Student is correct.
Responsible for the complete Disbursement Account check cycle. Processes all reports for check cycle. These processes and reports are in the Banner Finance system and the Intellicheck System. Uploads Positive Pay files and Direct Deposit files to the Intellix System of Capital One Bank. Approves the Direct Deposit files on the Capital One website. Processes reports from the Intellix System of Capital One Bank.
Assist the Accounts Payable Supervisor with preparing daily journal entries, vouchers for payment, verifying and reconciling daily and monthly accounts payable reports, responds to questions or problems from student, faculty and staff. Assist with the preparation of the 1099-Ks.
Assist with the Colonel Card duties. Recording deposits made by student, faculty, and/or staff into the Colonel Card ID System. Balancing daily and monthly reports from the Banner Finance System to the Colonel Card ID System. Reconciling the Colonel Card Clearing bank account.
Cashier and other duties as needed in the Fee Collection Center during registration periods or as needed. Also assist in 1098-T mail outs as needed. Responsible for other duties that may be assigned.
Perform other office duties as required and assigned by the Controller.
Percentage Of Time
40
Posting Detail Information
Minimum Experience Required
MINIMUM QUALIFICATIONS:
Two years of experience in bookkeeping, accounting, payroll, or numerical computation.
SUBSTITUTIONS:
College training will substitute for the required experience on the basis of thirty semester hours for one year of experience
.
An Associate Degree in Accounting, Accounting Technology, or Business from an accredited college or university will substitute for the required experience.
Training in a vocational-technical school or military school in Accounting, Accounting Technology, or Business will substitute for up to one year of required experience on the basis of one month of training for one month of experience.
NOTE:
Any college hours or degree must be from an accredited college or university.
Minimum Education Required
Minimum Licenses Required
Other Minimum Requirements
Test(s) Required
No Test Required
Preferred Education
Preferred Experience
Preferred Licenses
Other Preferred Requirements
Physical Demands
Employment Year
Fiscal Year
If Grant Period or Specified Period selected, please specify begin date
If Grant Period or Specified Period selected, please specify end date
Employment Basis
Full-time
Proposed Ending Date (for faculty and grant funded positions)
Posting Date
03/15/2023
Closing Date
03/26/2023
Special Instructions to Applicants
Applicants claiming education as the substitution for work experience ONLY must have their
official college transcripts delivered to the Human Resources Department at Nicholls State University or emailed to
Jennifer.Prejean@nicholls.edu prior to the job closing date.
Applicants must complete the application online along with an electronic signature and date.
Applicants must complete the application online along with an electronic signature and date.
****Resumes will not substitute for the application. Please include any current and previous employment at Nicholls State University. Personnel files are not pulled for application purposes.
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