PRIMARY FUNCTION: Reporting to the CFO, the Staff Accountant supervises the daily operations of accounts payable, accounts receivable, cash receipts, general ledger, and payroll in accordance with generally accepted accounting principles. The Staff Accountant works closely across departments to provide excellent financial services.

ESSENTIAL JOB RESPONSIBILITIES:

Accounts Receivables

• Creates invoices according to Club practices; submits invoices to customers.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable, donations, or other funds received.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Researches customer discrepancies and past-due amounts with the assistance of other staff.
• Assists in generating monthly billing statements based on the general ledger.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Performs other related duties as assigned.
• Posts revenues by verifying and entering transactions from local deposits.
• Prepare bank deposits.

Accounts Payables

• Process accounts payable and maintaining accounts payable records.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Maintain historical records.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks/EFT, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Assists in credit card transaction recording
• Issues stop-payments or purchase order amendments.
• Issue reimbursement to employees by receiving and verifying expense reports and requests for advances; preparing checks.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.

Payroll Processing

• Consistently and accurately process weekly payroll for 300+ employees
• Audit timesheets accurately to ensure wages and benefits are properly distributed.
• Process off schedule payroll checks related to missed hours, pay rate adjustments, or terminations.
• Accurately record and document all transactions, as directed.
• Research, analyze, and resolve all discrepancies, reporting to management as needed.
• Monitor all accounts continually for accuracy.
• Ensure accurate taxation and garnishment is applied to each account.
• Communicate with HR Director to make necessary changes/updates to accounts.
• Maintain administrative records for employees in ADP, i.e. direct deposit, deductions, demographic information, etc.

Administrative Support

• Maintain and file records of expenditures in a complete and orderly manner.
• Maintain historical records.
• Prepare information for management to meet special requests for data.
• Provide other administrative support as needed.
• Protects organization’s value by keeping information confidential.
• Remain in compliance with all legal and institutional requirements at all times.
• Remain in constant communication with teammates and management.
• Accomplishes accounting and organization mission by completing related results as needed.
• Manage workflow as prescribed to maximize efficiency.

ADDITIONAL RESPONSIBILITIES:

• Assume other duties as assigned.

SKILLS/KNOWLEDGE REQUIRED:

• Bachelor’s degree preferred in accounting or related field or education/experience equivalency. Associate’s degree or education/experience equivalency considered.
• Prior fiscal support experience with expense tracking, Sage, ADP payroll, and/or auditing preferred.
• Intermediate Microsoft Office skills (Word, PowerPoint, and Outlook); advanced Microsoft Excel.
• Ability to perform a volume of numerical detail work with speed and accuracy.
• Ability to prepare financial and other reports in a systematic and legible manner.
• Must be knowledgeable in accounting principles.
• Professional telephone etiquette skills.
• Demonstrate high standards of ethics and integrity.
• Strong organizational skills.
• Ability to prioritize, multi-task, and work under time pressures.
• Good verbal, written, and interpersonal communication skills.
• Ability to work with others as part of a team effort.
• CPR and First Aid certification or ability to certify upon hire.
• Valid California State Driver’s License.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

It is the policy of Boys & Girls Clubs to consider all applicants and employees for their ability to perform their job without regard to their disabilities as required by law. We encourage all applicants and employees to notify management if accommodations are required for you to access your work area or to successfully perform your job duties.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.