Under the direction of the Director of Student Information Systems and daily direction from the SIS Coordinator, the SIS Compliance/Enrollment Specialist will perform a variety of duties to support the SIS Team. One of the SIS/Compliance Enrollment Specialist’s primary responsibilities is to facilitate and execute new student enrollments with a high level of accuracy and excellent customer service. This position will also be responsible for receiving cum folders, filing them and sending them to other schools. The SIS Compliance/Enrollment Specialist will be directly involved with the Student Information System (SIS) and SIS compliance. The SIS Compliance/Enrollment Specialist will work within a small team to ensure that parents initial interactions with the School are positive.

Directly Responsible to: Director of Student Information Systems

Pay Scale: Salary Schedule E (Office Technician II)

Calendar: Classified

Staff Assigned: N/A

Duties and Responsibilities:

• Responds and initiates telephone calls and email messages regarding prospective enrollments and provides information concerning the programs offered, policies, and procedures. E.
• Performs technical and specialized functions in the processing of enrollment paperwork according to the enrollment guidelines for placement and accommodations. E
• Tracks and records receipt of necessary enrollment documents and tracks those that are processed. E
• Verifies and corrects data when necessary. E
• Audits completed work for accuracy. E
• Attends professional development trainings and remains knowledgeable in areas of educational law relating to enrollment, immunizations, and admissions. E
• Collects unduplicated count information from students and inputs the information into the Student Information System (SIS). E
• Maintains knowledge of various school programs, school requirements, and is able to effectively communicate the information to staff and parents. E
• Prepares, requests, transmits, maintains, and responds to requests for student transcripts, cum folders, and other official documents in a timely manner. E
• Completes work record compliance, attendance recording, data entry in School Pathways, all documents for and after enrollment and monitors compliance procedures. E
• Attends various activities and recruitment events when necessary. E
• Assists with processing student transfers. E
• Performs other duties as assigned.

Qualifications:

• Ability to interact with office personnel and the teaching staff in a positive manner Ability to complete assigned work in an accurate and timely manner
• Must be able to communicate well and display excellent customer service
• Ability to interact with parents, teachers, and the community in a helpful, courteous, and friendly manner
• Demonstrate an excellent level of cultural acceptance and inclusion
• Ability to stay organized in a fast paced environment
• Comfortable with online/virtual meeting platforms including Google and Zoom, etc.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), Google (docs, sheets, forms, drives), and data management environments
• Ability to learn and follow Charter School regulations and procedures
• Ability to be proactive and able to solve problems
• Selected candidate must live in the Northern California, Sacramento area and be able to commute to El Dorado Hills 2-3 days a week when needed.

Education and Licenses:

• Graduation from high school/GED.
• Some college credits from a junior college, preferred
• Must possess a valid California Driver’s License

Physical Demands:

• Occasionally sitting for extended periods of time
• Frequently walking, standing, stooping or bending
• Variable hours
• Physical agility and stamina (occasionally to frequently)
• Occasionally lifting, pushing or pulling objects weighing up to 15 pounds, seldom weighing up to 30 lbs
• Occasionally climbing, reaching overhead (above the shoulders), twisting, crouching or kneeling
• Dexterity of hands and fingers to operate a computer keyboard (occasionally to frequently)
• Continually listening and speaking to exchange information.

Physical Demands Frequency Definitions Based on an 8 hour day:

• Never = 0%
• Seldom = 1 - 10% (less than 45 minutes)
• Occasionally = 11 - 33% (up to 3.0 hours)
• Frequently = 34 - 66% (up to 6 hours)
• Continuously = 67 - 100% (less than 6 hours)

Right to Revise:

This job description is not meant to be all-inclusive and the School reserves the right to revise this job description as necessary without advance notice.

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer without notice.

E = Essential Job Functions

Compensation & Benefits

In addition to competitive salaries, The Cottonwood School offers eligible Full-time employees a comprehensive benefits package that can include: Medical, Dental, Vision coverage, Life & Disability, 403(b) and 457(b) plans, an Employee assistance program, Flexible Spending accounts for Health care and dependent care, pet insurance and more!

Cottonwood Benefits