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Shipping and Receiving Manager - Geophysical Institute Job at University of Alaska

University of Alaska Fairbanks, AK

Job Information

  • Date Posted
    2024-06-14
  • Location
    Fairbanks, AK
  • Job Title
    Shipping and Receiving Manager - Geophysical Institute
  • Gender
    Both
  • Job Number:523922
  • Classification:Administrative Specialist 2
  • Grade:Grade 78
  • Work type:On Campus, Staff Full-time
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UAF Geophysical Institute
  • Location:Fairbanks
  • Categories: Administrative/Personnel, Business/Accounting/Finance, Facilities/Skilled Trades

Position Summary:

Do you enjoy working with people? Are you interested in supporting research? If so, the Geophysical Institute is recruiting for a Shipping/Receiving Manager in our operations office. This position serves as a critical part of the institute’s operations infrastructure, shipping equipment, and other items all over the world to support faculty, staff, and students. In addition, this position has a wide variety of duties including labor support, oversight and direction for GI Expeditor, logistics, and occasional support of off-campus locations. If you are interested in working in a fast-paced environment with an effective, flexible team we encourage your application!

Duties:

1-40Shipping and Receiving: Geophysical Institute (GI) and International Arctic Research Center (IARC) facilities. Receive and disperse all incoming freight. Coordinate shipments leaving the GI. Contact vendors for merchandise pick up. Serve as the point of contact for shipments. Coordinate and plan for reoccurring shipment projects.Essential
2-40Receiving and Tracking: Use the data management system to receive and track incoming shipments. Provide evaluation and assessment of shipping, receiving, and expediting activities to include all facets of operations. Provide accountability and security for all items and their whereabouts until delivered to the receiving party. Work within Banner System for reconciliation of purchase orders and items received.Essential
3-10Delivery: Expedite local purchase orders to vendors for purchase of equipment and materials and deliver to the requestor. Pick up and deliver freight to freight terminals and the airport. Assist GI Property Officer with annual property inventory and surplus to auction. Coordinate with the Property Officer to tag incoming equipment. Provide labor and outreach support as needed.Essential
4-10Supervision: Supervise Shipping and Receiving staff including selection, training, motivation, delegating responsibility, work review, performance evaluation, and discipline. Oversee, direct, and mentor personnel focusing on service excellence, continuous improvement and compliance with policies, processes, and regulations. This position sets departmental goals, looks for training opportunities and focuses on individual team-member strengths to provide excellent customer service to the units. Provides quality control over the work output by reviewing staff work, clarifying, and enforcing standard operating procedures and quality standards. Prioritize equipment and property storage related tasks. Supervise handling of storage of hazardous materials. Observe union policies and procedures for MSW-4 position.Essential

Geophysical Institute:

The Geophysical Institute is a research-driven organization at the University of Alaska Fairbanks. The university offers an attractive work environment and strong benefits including retirement and health insurance, generous leave policies, and tuition waivers for UAF courses. The Geophysical Institute is committed to equity, inclusion, and accountability and values the open sharing of different perspectives. We support a respectful and welcoming environment and a commitment to serving Alaska and Alaskans with strong applied science. Career growth and professional development are expected and encouraged.

As a public, regional, comprehensive university, UAF is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, members from marginalized communities, individuals with disabilities, and veterans to apply.

Knowledge, Skills, Abilities:
  • Ability to interpret and apply complex policies, rules, and regulations.
  • Knowledge of local and worldwide shipping procedures.
  • Computer and database management skills.
  • Demonstrated ability to use MS Word, Excel, and Banner preferred.
  • Demonstrated ability to supervise.
  • Department of Transportation (DOT) and International Air Transport Association (IATA) shipping regulations - obtain and maintain currency.
  • Demonstrated good customer service and public relations skills.
  • Ability to work well with a diverse group of people.
  • Knowledge of forklift operations.
  • Organization and prioritization skills.
  • Ability to handle multiple tasks at one time.
  • Ability to lead and/or supervise.

Required Education or Training:
Associate’s degree and two years of progressively responsible experience related to the program specialty, or an equivalent combination of training and experience.

Additional required qualifications:

  • Valid AK driver's license with a clean driving record.
  • Three years of experience in the field of shipping and receiving and expediting required.
  • One year of supervisory experience is required.
  • Must have/be willing to complete Haz-Mat Recognition Training.
  • Must have/be willing to complete Forklift Operator training/certification and maintain certification.
  • Must have/be willing to complete Overhead Crane training.


Salary Information:

This position is full, Grade 78, continuing, non-exempt, 12-month position complete with a competitive salary and UA employee benefits package. New hires will be placed on the UA staff salary schedule, based on education and experience.



Special Instructions to Applicants:

This position will be physically located at the UAF campus in Fairbanks, Alaska. The successful finalist will be expected to report to duty at the UAF office on the first day of employment.

Please attach a resume, cover letter, and the names and contact information (email address and phone number) of three (3) professional references with your application.

Applications will be reviewed on a rolling basis until a successful candidate is identified.

The review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified


UAF COVID Requirements:

At this time, all university employees are strongly encouraged to vaccinate themselves against the COVID-19 virus. While the federal government is not actively enforcing its COVID-19 vaccine mandates, including its mandate requiring vaccination of federal contractor employees, UAF remains contractually obligated as a federal contractor to comply with those requirements should federal enforcement efforts recommence. As a result, UAF may adjust its vaccination requirements for covered UAF employees (currently Troth Yeddha’ campus and employees working in connection with certain federal contracts) at any time in the future, as needed, in order to comply with its contractual obligations.

To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you need assistance applying to this posting, please contact GI - Office of Human Resources at 907-474-7357.


Advertised: 28 Mar 2023 Alaskan Daylight Time
Applications close:




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