SENTENCE/DOCKETING ANALYST 1* - 01122023-41235 Job at State of Tennessee
Job Information
LOCATION OF (7) POSITIONS TO BE FILLED: DEPARTMENT OF CORRECTION, ADMINISTRATION DIVISION, DAVIDSON COUNTY
Minimum Qualifications
Education and Experience: Graduation from an accredited college or university with a bachelor’s degree.
Substitution of Experience for Education: Additional qualifying full-time sentencing analysis work and/or parole docketing work for convicted offenders may substitute for the required education on a year-for-year basis to a maximum of four years.
Other Requirements
Necessary Special Qualifications: Applicants for this class must:
- Have good moral character as determined by investigation;
- Complete a criminal history disclosure form in a manner approved by the appointing authority;
- Agree to release all records involving their criminal history to the appointing authority;
- Supply a fingerprint sample in the manner prescribed by the TBI for a fingerprint bases criminal history records check;
- Have no conviction for a felony or have been discharged under any conditions other than honorable conditions from any branch of the United States armed forces.
Examination Method: Education and Experience,100%, for Preferred Service positions.
Job Overview
Summary: Under direct supervision, performs professional sentence calculation or parole docketing work of considerable difficulty and performs supervisory work of average difficulty and performs related work as required.
Distinguishing Features: This is the entry-level, professional class in the Sentencing/Docketing Analyst sub-series with the entry level being the Sentence/Docketing Analyst 1*. An employee in this class learns to analyze sentence or parole structure, sentence calculation or parole docketing work, and sentence or parole hearing management procedures. This class differs from Sentencing/Docketing Technician 3 in that incumbents of the latter verify, modify, and code computer records and lead lower level staff. This class differs from the Sentence/Docketing Analyst 2* in that incumbents of the latter perform under general supervision at the working level.
Work Activities
Monitor Processes, Materials, or Surroundings:
- Learns how to insure that offender records are complete, accurate, and properly stored as required by policies and procedures.
- Learns to reviews offender judgment orders for accuracy and proper calculations as required by codes, policies, and procedures.
Processing Information:
- Learns how to confirm that all required data and information is accurate prior to certifying parole eligibility, determinate release eligibility, or prior to authorizing the release of an offender as required by codes, policies, and procedures.
- Learns to supervise the processing of orders when all data, information, and codes are complete and correct according to the requirements of codes, policies, and procedures.
- Learns how to assess the offender's credits to determine their applicability toward sentencing as required by codes, policies, and procedures.
Making Decisions and Solving Problems:
- Learns to analyze the offender's file and history to insure that the overall sentence and time served is in compliance with the court orders.
- Learns how to insure that staff under their personal supervision understands their personal job responsibilities in processing and reviewing offender's records and files as required by codes, policies, and procedures.
Analyzing Data or Information:
- Learns how to identify the separate components of an offender's sentence structure to explain to the courts the offender's sentence history and calculation.
Identifying Objects, Actions, and Events:
- Learns how to review dockets and reports on offenders to determine release eligibility, expiration of sentences, and to clear out court status as required by codes, policies, and procedures.
Documenting/Recording Information:
- Learns how to enter and maintain all required information and changes in information into information records systems as required by codes, policies, and procedures.
- Learns how to monitor staff under their supervision in their processing and maintenance of all required offender information and records as required by policies and procedures.
Evaluating Information to Determine Compliance with Standards:
- Learns how to reference offender court orders with legal codes, policies, and procedures to confirm that the order is in compliance with the legal requirements for a parole hearing, determinate release, or the offender's expiration of sentence release.
Interpreting the Meaning of Information for Others:
- Learns how to explain the requirements and standards required by codes, policies, and procedures to staff under their supervision and others as required.
Communicating with Supervisors, Peers, or Subordinates:
- Learns how to communicate with supervisors, peers, or subordinates as required in response to inquiries for offender information to explain details relative to parole or revocation hearings, sentencing, or parole release as required by codes, policies, or procedures.
Training and Teaching Others:
- Learns how to train, coach, and develop staff under their supervision as required by policies, procedures and unit manuals.
Communicating with Persons Outside Organization:
- Learns how to communicate with persons outside the organization as required in response to inquiries for offender information to explain details relative to parole hearings, sentencing, and all releases as required by codes, policies, or procedures.
Guiding, Directing, and Motivating Subordinates:
- Learns how to provide job performance guidance, analysis, and performance evaluations to their employees as required by codes, policies, and procedures.
Organizing, Planning, and Prioritizing Work:
- Learns how to process and organize all work according to their priorities in order to complete all work as required in a timely manner.
- Learns how to review the organization and plan for the work of staff under their supervision to insure that operational requirements and goals are met as required by codes, policies, and procedures.
Interacting With Computers:
- Uses a computer in the conduct of their daily work activities and for communication related to their work with other staff and agencies.
Getting Information:
- Contacts a variety of public officials regarding offender information and records as required by laws, policies and procedures.
- Receives documentation on offenders from public officials at all levels.
- Reviews time and attendance data on staff under their supervision.
Developing Objectives and Strategies:
- Participates in the formulation and execution of improvements for programs, policies, and procedures to address operational requirements for processing offender's sentence calculations and releases.
Resolving Conflicts and Negotiating with Others:
- Communicates effectively with others to resolve conflicts quickly and effectively.
Performing for or Working Directly with the Public:
- Maintains and provides information from files and records as required by policies, procedures, and unit operating procedures, as required.
Coaching and Developing Others:
- Assists in the development of other staff in improving job related skills and in their work responsibilities.
Performing Administrative Activities:
- Maintains files, reports, and records for daily operations, personnel, and administration as required by codes, policies, and procedures.
Establishing and Maintaining Interpersonal Relationships:
- Interacts in a positive manner with other staff members, fellow employees, other agencies, and the public to foster and maintain a harmonious working environment and good public relations.
Coordinating the Work and Activities of Others:
- Coordinates the workloads and activities of the staff under their supervision.
Developing and Building Teams:
- Participates in the development and growth of team building and contributes to team success in job performance and completion of daily work requirements.
Provide Consultation and Advice to Others:
- Recommends changes and improvements in the processes and procedures for work activities to improve unit operational performance.
Staffing Organizational Units:
- Participates in the hiring and/or promotional process for staffing for the unit.
Scheduling Work and Activities:
- Sets the work schedule and requirements for staff under their supervision.
- Assists in the scheduling of conferences for other departmental staff related to the policies and procedures for program operations, as required.
Updating and Using Relevant Knowledge:
- Attends and participates in all required in-service and pre-service trainings related to applying new knowledge to their job requirements as required by codes, policies, and procedures.
Assisting and Caring for Others:
- Responds appropriately when personal assistance is needed.
Operating Vehicles, Mechanized Devices, or Equipment:
- Operates state equipment in the conduct of their work.
Competencies (KSA'S)
- Decision Quality
- Problem Solving
- Directing Others
- Priority Setting
- Confronting Direct Reports
- Perseverance
- Organizational Agility
- Approachability
- Composure
- Integrity and Trust
- Administration and Management
- Clerical
- Customer and Personal Service
- Law and Government
- Active Listening
- Active Learning
- Critical Thinking
- Speaking
- Monitoring
- Reading Comprehension
- Complex Problem Solving
- Learning Strategies
- Mathematics
- Writing
- Time Management
- Time Sharing
- Memorization
- Deductive Reasoning
- Inductive Reasoning
- Mathematical Reasoning
- Problem Sensitivity
- Selective Attention
- Perceptual Speed
- Wrist-Finger Speed
- Category Flexibility
- Information Ordering
- Oral Comprehension
- Oral Expression
- Written Expression
- Near Vision
- Written Comprehension
- Speech Clarity
- Speech Recognition
- Number Facility
Tools and Equipment Used
- Personal Computer
- Telephone
- Fax Machine
- Printer
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