Senior Events Associate Job at ROCKEFELLER FOUNDATION
Position Overview
The Rockefeller Foundation (RF) is seeking a Senior Events Associate to join the Foundation Services team. This position reports to the Director, Events Management, and works with internal and external clients to plan, manage, and execute a variety of convenings in the internal conference space and the new convening center in New York City. They will also assist the director in the oversight of the employee cafeteria, reception services, and staff pantries.
They will work directly with internal RF colleagues and external guests of the space to provide the highest level of service for all convenings hosted by RF and external groups onsite. This position will also work on the event calendar scheduling, coming up with event design, ensuring audio-visual needs are executed, ordering catering, and leading the day of event execution.
Pay Range : $74,094 - $109,202. This represents the present low and high end of the Foundation’s pay range for this position. Actual pay will vary based on various factors, including but not limited to experience.
Work Schedule: This role will be onsite 5 days, Monday-Friday, with the flexibility to work a flexible schedule based on event demands. Occasional weekends are required.
Principal Duties and Responsibilities
- Plan and execute a variety of RF-hosted convenings, including day-long meetings, multi-day conferences, receptions, high-level dinners, and meetings.
- Serve as the day-of-event lead for internal RF-hosted convenings and external events.
- Assist with RF convenings when held offsite.
- Assist the Employee Engagement Committee to plan and execute events hosted from the onsite convening space, virtually, and occasional offsite convenings. This includes ordering catering, and linens, advising on event flow, ensuring proper room set up, planning audiovisual details, and driving the event the day of.
- Serve as a venue manager for external groups using the space. This includes ensuring proper space holds, contract generation, coordinating event setups, vendor selection, day-of venue management, and post-event follow-up.
- Assist with the audio-visual strategy and ensure that the day-to-day AV management is supported.
- Ensure accurate scheduling in the event calendar.
- Give direction to staff assisting with the operations of the convening space, staff cafeteria, and reception services.
- Assist with reception services, as needed, to ensure operations are friendly, welcoming, and customer service oriented.
- Assist with RFPs for required consultants or vendors related to event management.
Education, Experience, and Skills
- Bachelor's degree in Hospitality Business, Communications, or related field preferred.
- At least 5 years of experience in event or hospitality management.
- Highly motivated with hospitality management skills, the ability to work independently to coordinate complex activities, prioritize conflicting demands and meet deadlines in a fast-paced environment.
- Ability to work under pressure.
- Have a hospitality-focused demeanor, with a solid understanding of event planning, audio-visual management, and food service.
- Must have a record of high integrity and ability to build effective, collaborative working relationships based on mutual trust and confidence, integrity, candid expression of opinions, and good judgment.
- Strong interpersonal and teamwork qualities, with excellent listening skills.
- Excellent communication skills.
- Computer proficiency in MS Word, Outlook, PowerPoint, CVENT, Internet search skills, and the ability to learn new applications quickly.
- Ability to work a flexible schedule outside of the standard 9 am-5 pm to accommodate event demands, including occasional weekends.
Qualifications and Competencies
- Data Oriented: Consistently achieves results, by approaching work informed by data.
- Decision Quality: Makes good and timely decisions that keep the organization moving forward.
- Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
- Strategic Learning: Actively learns through experimentation when tackling new problems, using both successes and failures as learning fodder.
- Values Differences: Recognizes the value of different perspectives and commits to inclusion, equity, and diversity in every aspect of work.
About The Rockefeller Foundation
The Rockefeller Foundation is a pioneering philanthropy built on collaborative partnerships at the frontiers of science, technology, and innovation that enable individuals, families, and communities to flourish. We work to promote the well-being of humanity and make opportunity universal and sustainable. Our focus is on scaling renewable energy for all, stimulating economic mobility, and ensuring equitable access to health care and nutritious food.
The Rockefeller Foundation offers a comprehensive and competitive benefits package that includes health insurance programs, tuition reimbursement and student loan repayment, a generous 401K, parental leave, and various forms of paid time off, all to help our employees feel energized, cared for, and engaged.
As an organization, we focus on six values to advance our culture and continue our success. We are dedicated to being Transparent , Optimistic , Accountable , Collaborative, Trusted, and Equitable . We operate from a strong commitment to equity, diversity, and inclusion in everything that we do. It is not only the right thing to do – we could not make an impact without our team members' diverse perspectives and experiences. We expect all employees at the Foundation to contribute by developing their unique perspectives and talent, challenging conventional wisdom through evidence and reason, and amplifying marginalized voices.
The Rockefeller Foundation is committed to the principles of equal employment opportunity and compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, the Foundation ensures equal opportunity to all employees and applicants regardless of race, color, age, gender, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status, or liability for service in the United States Armed Forces.
The Rockefeller Foundation is an Equal Opportunity Employer.
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