Senior Administrative Assistant (Hybrid) Job at Boylston Staffing
Senior Administrative Assistant (Hybrid)
Boylston Staffing is looking for a Senior Administrative Assistant for a hospital in Boston. (HYBRID).
Job Details:
Boylston Staffing is looking for a Senior Administrative Assistant for a hospital in Boston. (HYBRID).
Job Details:
- Will be responsible for general, academic, and research secretarial functions for the MD: transcription, composition, editing, filing, and processing completed correspondence following specific guidelines.
- The work may include speeches, manuscripts, grants, research proposals, and general correspondence.
- Will collect author contact information, conflict of interest, or author agreements for publications.
- Will review and submit journal manuscripts.
- Will handle mass email research talks, grant opportunities, or other events to faculty, fellows, researchers, and staff.
- Will process reimbursements through conference organizers, membership organizations, or PeopleSoft software.
- Will help prepare presentation material for conferences.
- Will support organization of conferences (review and edit abstracts and manuscripts, collect CME signatures, direct conference guests to panels, record lectures).
- Answers and screens incoming phone calls.
- Take messages utilizing proper forms, in a legible and accurate, manner, greets and direct visitors, page doctors when needed, and coordinate calendars.
- Book appointments, and schedule meetings.
- Create Doodles polls or electronic appointment invitations, make copies, print and scan documents, and edit or create forms (Word, Excel, Adobe).
- Fill in credentialing and reappointment forms.
- Assist with travel arrangements for the MD, including meeting registrations, transportation, and accommodations.
Job Details:
- This is a Direct Hire role with excellent benefits.
- Full-Time hours Monday-Friday 8:30am-5:00pm.
- Salary depends on experience! 50K-60K.
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