Senior Administrative Assistant Job at Texas State University
Posting Information
Posting Information
Posting Number
2023548
Posting/Functional Title
Senior Administrative Assistant
University Pay Plan Title
Sr. Admin Asst
Location
San Marcos
Department
Office of Research & Sponsored Programs
Recruitment Type
University Employees Only
Job Type
Full-Time
Monthly Salary
$4,900.00
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- Knowledge and experience in providing advanced administrative support
- Experience with making travel arrangements and processing travel reimbursements
- Demonstrated knowledge of purchasing and procurement methods and procedures
- Proficient in Microsoft Office and Zoom
- Computer skills to include effective use of an ERP financial system records management system and spreadsheets
- Ability to work under pressure, work without supervision, handle multi-task projects, and complete work within established deadlines
- Skill in basic math, bookkeeping/accounting
- Ability to coordinate, gather information, and compile data as needed for events/meetings
- Ability to prepare and proofread clear, concise, and grammatically correct correspondence
Preferred Qualifications
- Bachelor’s degree or some college-level coursework
- Minimum three years of experience as an administrative assistant
- Knowledge of University/Academic policies and procedures
- Knowledge of grants, contracts, and patents
Job Description
Support the Assistant Vice President of Innovation and Commercialization and respective departments with advanced administrative duties
Job Duties
- Perform advanced administrative support duties and responsibilities for the administrative operations of Innovation and Commercialization
- Maintain multiple calendars
- Manage room reservations
- Schedule, coordinate, gather information, and compile data as needed for events/meetings.
- Maintain in-office accounts
- Collect data and prepare reports
- Generate customer invoices and purchase orders
- Deposit checks and monitor receivables
- Prepare and proofread reports, correspondence, and forms
- Organize mail-outs, copy and fax documents
- Monitor and/or order inventory and supplies
- Set up and provide support for virtual and in-person meetings and events
- Answer multi-line phone and transfer calls as needed as well as take detailed messages, use SAP and PeopleAdmin
- Maintain confidentiality with office relations and personnel files
- Assist with travel arrangements. Prepare travel requests and reimbursements using Concur
- Greet, screen, and route visitors
- Perform other duties as assigned
Additional Information to Applicants
Job Open Date
05/09/2023
Job Close Date (posting closes at midnight)
05/16/2023
Open Until Filled
No
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
You will be required to electronically attach a resume and cover letter to your application. , You will be required to electronically attach a list of references.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
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