Senior Administrative Assistant Job at Pfizer
Why Patients Need You
Everything we do, every day, is in line with an unwavering commitment to the quality and the delivery of safe and effective products to patients. Our science and risk-based compliant quality culture is flexible, innovative, and customer oriented. Whether you are involved in development, maintenance, compliance or analysis through research programs, your contribution will directly impact patients.
What You Will Achieve
As lead administrative assistant in Corp Audit, provide executive support to Chief Auditor, and coordinate with Exec Assistants of the Board’s Audit Committee & ELT. Coordinate as many as 10 to 12 Board Committee meetings/yr, including agenda, planning and prep, meeting materials, logistics, tech support, archiving and all communications.
Support the annual Corp Audit mission by:
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Support Chief Auditor in all Board and ELT meetings and interactions, including preparation and communications. Support any requirements when AC Chair uses an on-site office.
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As directed by hiring managers, coordinates setting up recruiting interview dates/times, new hire on-boarding and orientation meetings of diverse staff (multinational and all business functions)
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In support of CA’s transition to ‘Log In For Your Day” working model, coordinate use of technology and the evolution of our facilities footprint.
How You Will Achieve
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Provide executive support in a virtual, team environment to Chief Auditor and Corp Audit LT. Also provide administrative support for NY-based staff.
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Proactively anticipate SVP’s needs; coordinate and prepare executive for day-to-day activities; manage calendar and prioritize requests and related logistics.
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Manage all logistics and communications for all AC activities, among attendees, as well as facilities and technology support teams.
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Exercise high degree of professional judgment and discretion in working with Board, ELT and their Assistants.
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Manage administrative aspects of the SVP’s office, including:
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Plan & manage logistics for the CA Global Quarterly CA Town Hall Audio Conferences/Team. Keep CA current with respect to leveraging ‘Log in For Your Day’ tools and technology.
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Monitor all ARIBA transactions and ensure approvals are obtained, and track consultants’ spending.
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Attend all CA LT meetings and support with Minutes and Action Items.
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SME for the Board Vantage software, independently create complex Board Book and push/post materials to the iPad and the portal. Manage timely distribution of pre-read and presentation materials.
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Coordinate activities of CA admins (from other locations), ensuring best practices are shared.
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As needed/required, support the F&GBS DEI Council – communications, planning for activities (i.e. Education Series Events: Book and Movie discussion)
Qualifications
Must-Have
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High School Diploma or GED
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4+ years' experience
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Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner.
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Excellent attention to detail, time management, organization, and prioritization skills.
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Demonstrate expert knowledge and proficiency with general office procedures, such as telephone reception, customer service, e-mail etiquette etc.
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Demonstrated experience coordinating domestic and international travel
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Demonstrated verbal and written communication skills
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Strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Nice-to-Have
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Bachelor's Degree
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Experience using applications, such as Concur, Teams and Ariba
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Ability to take direction and work with minimal oversight.
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
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Overtime occasionally required. Estimated 6 to 10 times per year.
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Work Location Assignment: FlexibleFlexible colleagues are assigned a Pfizer site within a commutable distance where they work about 2-3 days weekly to connect and innovate with their team face-to-face. However, they also benefit from being able to work offsite regularly when it makes business sense to do so.
Relocation assistance may be available based on business needs and/or eligibility.
Pfizer requires all U.S. new hires to be fully vaccinated for COVID-19 prior to the first date of employment. As required by applicable law, Pfizer will consider requests for Reasonable Accommodations.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.
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