Senior Administrative Assistant

Salary grade: $17-$20 per hour

Purpose: To provide administrative support to the President, Operations Director, and Sales and Marketing department

Reports to: Operations Director

Exemption Status: Non-Exempt

Hill Country Mini Mart offers excellent benefits for full time office staff, including affordable Health, Dental, and Vision, and Life Insurance, 401(k) with employer match, generous PTO with immediate accrual and paid holidays.

Hill Country Mini Mart is a family owned and operated convenience store chain with 18 locations in Kerrville, Bandera, Center Point, Comfort, Fredericksburg, and Ingram. Since 1973, Mini Mart has been committed to excellence in customer service and to being the employer of choice within our community.

Job Summary

To provide administrative support to the President, Operations Director, and Sales and Marketing department, working together with any department necessary to fulfill the job requirements, duties and responsibilities laid out here.

Job Requirements

• 3+ years administrative support experience.
• Strong attention to detail.
• Business conscientious with critical thinking.
• Ability to handle sensitive information in a confidential manner.
• Outstanding communication skills.
• Excellent time management skills and ability to prioritize work.
• Intermediate level Excel skills.
• Proficient in MS Office (Must know Power Point)
• Proficient writing and documentation skills.
• Basic Project Management a plus.
• Experience with Fleet Management a plus.
• Experience with Commercial Property Insurance a plus.
• Brand awareness a plus.

Duties and Responsibilities

• Electronic and paper file maintenance – contracts, equipment, fleet, insurance, property, and vendor files.
• Track and manage In House maintenance requests and External Vendors service requests.
• Notify/coordinate changes to various departments.
• Compose/document Standard Operating Procedures as directed.
• Scribe notes for weekly, quarterly, and annual company meetings.
• Communicate with vendors as directed.
• Create basic Power Point presentations.
• Create and organize basic company signage.
• Track and manage store incident reports.
• Supply and special project ordering as needed.
• Update the company dashboard.
• Assist company President as needed.
• Assist with Insurance claims as needed.
• Assist with Fleet & Equipment management as directed.
• Assist with ad placement and promoting the Mini Mart brand as directed.
• Assist and/or manage basic projects as directed.

Mini Mart Values:

These values contribute to our unique environment. It is expected that any employee working for Mini Mart is in line with our company values which are:

• Connect to Others
• Friendly & Open
• Lift Up & Learn
• Be Your Best Self
• Keep It Clean—Make it Better

All elements of the job description listed above are representative only and not exhaustive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time.