Under the direction of a Principal or other assigned administrator, perform technical duties in the management of the student information database for a comprehensive high school; create and maintain the master schedule for the school; coordinate departments to comply with project time lines throughout the school year; manage the accuracy of the database to compile statistical reports for the District Office, school administrators, Board, counselors and teachers.

ESSENTIAL DUTIES:
Perform technical duties in the management of the student information database for a comprehensive high school; manage the accuracy of the database to compile and develop statistical reports for the District Office, school administrators, Board, counselors and teachers; maintain confidentiality of student information.

Manage the school database by enrolling new students' data and maintaining addresses and phone numbers current on students; update student schedules to assure data is current.

Input and maintain the master schedule into the computer system; input the students' course requests; run scheduling simulations; correct and modify student schedules for the next year; prepare student schedules for distribution to students at the beginning of each term.

Provide reports, labels, spreadsheets and other documents as needed for school personnel; prepare a variety of reports and assure accuracy of data; prepare reports for outside agencies including educational institutions as requested.

Assist in analyzing transfer students' transcripts and prepare site transcripts to include related information as assigned; meet with students and schools to clarify grade report, credits and class related information.

Coordinate departments to comply with project time lines throughout the school year.

Monitor teachers in reporting grades via web; review for errors; print reports and make corrections as needed; generate report card reports and distribute to Principal and staff.

Schedule and maintain the School Service Program for student aides by taking teacher requests and matching them with students in the program and then recording their grades.

Maintain records on students on caregiver affidavits and intra- and inter-district transfers.

Reclassify students who have not met the required amount of units to continue into the next grade level; review student transcript and enter reclassified students into the database.

Prepare calendar for scheduling; obtain corrections to the program planning guide from department chairpersons; update the program planning guide and send it out for publishing; create course selection sheets for students to choose classes; assure materials are available according to established time lines.

Communicate with staff and parents in person or on the telephone to exchange information, resolve issues or concerns and coordinate activities; assist staff and others in the proper operation of the system.

Operate a computer and assigned office equipment; troubleshoot equipment or software malfunctions and perform minor maintenance as needed.

OTHER DUTIES:
Assist counselors and others in accessing data in the student computer system; assist others with special projects utilizing the student information system.

Attend advisory meetings and others as requested.

Perform other duties, related to the job, as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
Student information system, spreadsheet and data processing systems.
Graduation requirements, high school curriculum and other District and school policies related to the enrollment of students.
Operation of a computer and other office equipment.
Interpersonal skills including tact, patience and courtesy.
Oral and written communication skills.
Correct English usage, punctuation, spelling and grammar.
Statistical record-keeping and report-writing techniques.
Basic mathematical calculations.

ABILITY TO:
Perform technical duties for the management of the student information database for a comprehensive high school.
Create and maintain the master schedule for the school.
Coordinate departments to comply with project time lines throughout the school year.
Manage the accuracy of the database to compile statistical reports for the District Office, school administrators, Board, counselors and teachers.
Maintain confidentiality of student information.
Establish and maintain cooperative and effective working relationships with others.
Be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff, students, administrators, parents and others.
Prepare comprehensive statistical reports.
Be proficient in keyboarding speed and accuracy.
Work independently with little direction.
Operate a computer, 10-key and other office equipment.
Prioritize and schedule work.
Meet schedules and time lines.
Verify accuracy of data input and output.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school and three years experience operating a comprehensive database system.

Qualifying Exam: (REQUIRED FOR ALL QUALIFIED APPLICANTS) TBD (test location)

Please make arrangements to be available on the date(s) above. There will be no make up exams offered.

Positions in this job classification typically work 40 hours/week for 12 months/year.

OTHER IMPORTANT INFORMATION:
The duration of the eligibility list is 6 months unless extended by the Executive Director of Classified Human Resources and the Personnel Commission.

Applicants selected for permanent or substitute assignments are required to pay for fingerprinting services and obtain Tuberculosis results prior to beginning work. If you have any questions regarding the fees, please feel free to contact the Human Resources Department at (510) 784-2648.

Hayward Unified School District does not pay for employee health and welfare benefits.
Full-time employees are required to purchase medical health benefits. Half-time and less than half-time employees may participate on a voluntary basis. Health benefit costs are 100% employee paid through a pre-tax payroll deduction. Employees may opt out of health coverage upon presentation of proof of alternate coverage.

Dental coverage is mandatory for all employees working 20 hours per week, or more, regardless of outside coverage. Less than half-time employees may participate on a voluntary basis. The District contributes the full premium for "employee only". Any additional premium will be employee paid.

For more information please view the "Benefits" tab of this job announcement.

Non-Discrimination Policy

Hayward Unified School District (HUSD) is committed to equal opportunity for all individuals in education. District programs, activities, and practices shall be free from discrimination and harassment based on race, color, ancestry, national origin, ethnic group identification, immigration status, age, religion, marital or parental status, pregnancy status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy, district staff shall assist him/her in the filing of the complaint.

If you believe you have been subjected to discrimination, harassment, intimidation, or bullying you should immediately contact the school site principal and/or their supervisor. See the links below for more information on complaint management, Title IX, and Uniform Complaint Procedures and forms. For Uniform and Title IX Complaints, please contact Dr. Michelle Pérez at (510) 784-2600, ext 72562 or amperez@husd.us. The address is 24411 Amador Street, Hayward, CA 94544. A copy of HUSD Uniform Complaint Board Policy along with the Uniform Complaint Administrative Regulations and the HUSD non-discrimination policy are available, free of charge, upon request.