DANE COUNTY
invites applications for the position of: Sales Coordinator

SALARY: $29.85 - $36.91 Hourly

OPENING DATE: 12/23/22 CLOSING DATE: 01/10/23 11:59 PM

DESCRIPTION:

The Dane County Alliant Energy Center has 2 (two) full time positions available. The eligible list created from this posting may be used for future vacancies for the next six (6) months.

Dane County offers a wide range of benefits including fully paid dental and HMO health insurance premiums for full time employees/pro-rated for part-time employees. The County will also provide contributions towards POS health insurance premiums and short/long term disability. Additional benefits available include long term care, vision coverage, flex spending account and deferred compensation programs paid in full by the employee and a wellness program (for further details visit www.countyofdane.com/emprel). Employees hired after 7-1-11 must be expected to work a minimum of 1200 hours annually to be enrolled in the Wisconsin Retirement System when hired. Dane County also provides 6 weeks of paid parental leave for birth or adoption of a child.

EQUITY, DEFINITION AND EXAMPLES OF DUTIES:

COMMITMENT TO EQUITY AND INCLUSION

As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality service is a shared goal. All employees must be able to demonstrate multicultural competence – the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply.

DEFINITION

Under direction of the Deputy Director AEC – Events & Guest Services, this classification is responsible delivering an exceptional experience to clients by securing and booking facility usage for events such as: meetings, seminars, trade or consumer shows, concerts, exhibits, fairs, livestock/cattle shows, horse fairs, and other related activities associated with a multi- purpose event venue. This work involves extensive public contact and sales activities.

EXAMPLES OF DUTIES

Perform activities relating to sales booking facility usage for such purposes as meetings, seminars, concerts, trade and consumer shows, exhibits, entertainment events, festivals, livestock or cattle shows, banquets, and other related activities associated with a multi-purpose event venue. Coordinate cooperative sales efforts and materials in association with the onsite food service vendor, Centerplate, and Destination Madison, as well as other business and community partners. Perform proactive sales prospecting which includes research, sales presentations, facility tours calls and correspondence. Maintain close contact with clients during their events to ensure their needs are met. Work in cooperation with Event & Guest Services Division staff to prepare price quotations, prepare agreements and negotiate terms of agreements with clients and to ensure overall client satisfaction. Reserve and confirm space usage.

EDUCATION, EXPERIENCE & SPECIAL REQUIREMENTS:

Any combination of education, training and experience equivalent to a Bachelor’s Degree in Business Administration, Marketing, Journalism (Public Relations) or related field.

Special Requirements:

Must have a valid driver’s license, or access to reliable personal transportation, or equivalent.
Incumbents are expected to attend meetings and assist with events outside the normal work schedule. Must be available to work evenings, weekends and holidays as necessary. In addition, incumbents will be required to attend occasional conferences and trade shows.

Physical and Environmental Work Requirements:

Professional office work environment. Work involves walking, sitting, standing, bending, stooping, twisting, turning, lifting, carrying, pushing, pulling, grasping, and reaching within normal ranges. Ability to lift and move a variety of work-related materials weighing up to 25 pounds (with/without assistance). Prolonged computer and phone use. Manual dexterity using fine and gross motor skills. Ability to speak and be heard by others. Ability to see and hear within normal ranges with or without corrective devices.

Background Check Statement:

Some positions may require a criminal background check which can include fingerprinting due to the nature of the job's responsibilities. Wisconsin's Fair Employment Law, s. 111.31 – 111.395, Wis. Stats., prohibits discrimination because of an arrest or conviction record. However, Dane County may disqualify an applicant if the position's responsibilities are substantially related to the applicant's criminal history (e.g., the nature of the crime and its relationship to the position, whether hiring, transferring or promoting an applicant would pose an unreasonable risk to the business, its employees, customers and vendors, etc.). Management reserves the right to make employment contingent upon successful completion of the background check.

KNOWLEDGE, SKILLS & ABILITIES:

Thorough knowledge of marketing and sales theories, techniques, and practices. Working knowledge and ability to use booking applications and other associated software as they relate to contact management, related recordkeeping, reporting activities, and event coordination. Experience with Ungerboeck software is preferred. Ability to develop and present convincing, persuasive sales presentations and to close sales. Ability to listen to the needs of potential customers and develop recommendations, which address those needs. Ability to communicate effectively, both in writing and orally, including speaking before large and small groups and making sales development calls to new prospective customers. Ability to prepare finished letters, memorandums, and meaningful, accurate and concise reports. Ability to carry-out administrative details efficiently and independently. Ability to follow through on event planning and operations aspects of events. Ability to establish and maintain cooperative and effective working relationships with internal and external entities.

Job Type: Full-time

Pay: $29.85 - $36.91 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Madison, WI 53713: Reliably commute or planning to relocate before starting work (Required)

License/Certification:

• Driver's License (Preferred)

Work Location: In person

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