JOB DESCRIPTION

Sales and Accounting Administrator

ESSENTIAL DUTIES & Responsibilities:

• 
  Assisting CSM and Sales Managers with BEO’s/Contracts
• Assisting CSM and Sales Managers with Event Diagramming
• Entering contact names and accounts into Delphi from leads
• Responsible for entering actuals and guarantees into the Delphi System
• Printing all sales bills for Convention Services, comparing against banquet checks, reviewing for accuracy, and sending to CSM for final review
• Assisting CSM/Catering Managers in executing 1-day small meetings and inhouse events
• Ensure banquet space setups are accurate before the start of events. Make sure banquet spaces are presentable before tours.
• Assist with Group resumes for the CSM/Catering Manager, obtaining all information, and correctly reporting into the group resume for distribution
• Assisting with trade show planning/Inhouse events and preparation as needed
• Inquiring for additional information from leads for catering events
• Obtaining guarantees for all groups and delivering to the kitchen and other departments as needed
• Making Security Requests and collaborating as needed with outside vendors
• Process and send invoices for all direct billed individual reservations
• Apply all payments for all direct billed individual reservations
• Assist the Front Office leadership with all tax exemption processes
• Responsible for the logging and verifying of all cash and check transactions for direct bill accounts
• Assist Front Office leadership with all chargeback processes
• Transfer all cash and check transactions to be deposited at the bank
• Assist with gathering and distributing all hotel invoices

• This job description is not an exclusive or exhaustive list of all job functions that associates in this position may be asked to perform from time to time.

JOB DESCRIPTION

Sales and Accounting Administrator

ESSENTIAL DUTIES & Responsibilities:

• 
  Assisting CSM and Sales Managers with BEO’s/Contracts
• Assisting CSM and Sales Managers with Event Diagramming
• Entering contact names and accounts into Delphi from leads
• Responsible for entering actuals and guarantees into the Delphi System
• Printing all sales bills for Convention Services, comparing against banquet checks, reviewing for accuracy, and sending to CSM for final review
• Assisting CSM/Catering Managers in executing 1-day small meetings and inhouse events
• Ensure banquet space setups are accurate before the start of events. Make sure banquet spaces are presentable before tours.
• Assist with Group resumes for the CSM/Catering Manager, obtaining all information, and correctly reporting into the group resume for distribution
• Assisting with trade show planning/Inhouse events and preparation as needed
• Inquiring for additional information from leads for catering events
• Obtaining guarantees for all groups and delivering to the kitchen and other departments as needed
• Making Security Requests and collaborating as needed with outside vendors
• Process and send invoices for all direct billed individual reservations
• Apply all payments for all direct billed individual reservations
• Assist the Front Office leadership with all tax exemption processes
• Responsible for the logging and verifying of all cash and check transactions for direct bill accounts
• Assist Front Office leadership with all chargeback processes
• Transfer all cash and check transactions to be deposited at the bank
• Assist with gathering and distributing all hotel invoices

• This job description is not an exclusive or exhaustive list of all job functions that associates in this position may be asked to perform from time to time.