PLEASE DO NOT CONTACT THE AGENT OR OFFICE DIRECTLY, THIS IS GROUNDS FOR DISQUALIFICATION.

Top luxury real estate agent is seeking a Real Estate Executive Assistant. In this role, the Executive Assistant will work alongside Jessica Adams, a top agent in the industry, assisting with market research, sale and lease contracts, listings, client communication, and calendar and email management. 2-3 years of experience in a real estate firm or title company is required. Real Estate license is strongly preferred. Qualified candidates will thrive in a fast-paced environment while delivering superior customer service and attention to detail

Responsibilities

• Daily Maintenance and communication with active clients
• Oversight of team’s business management system
• Create entries for leads, clients, deals; Seller Side and Buyer Side
• Produce essential listing documents: “Input Sheets”, “Realist”, “Listing Agreement”, “Tax Roll” and “Property History” for placing listings onto the “MLS” platform
• Create a “Critical Dates Sheet”
• Prepare “comparables” and all related supporting documents for listing appointments required by Brokerage
• Attend staging, photography and videography appointments as needed
• Assist with videos for future social media posts
• Collect all condo and association documents needed for listing accuracy
• Coordinate all aspects of each transaction from start to final close-out
• Lease Transactions: Create lease agreement and contract to lease, coordinate the tenant credit & background check as needed with an agent, coordinate rental escrow, disbursement method
• Schedule appointments and manage lead agent’s calendar
• Create and manage listing appointments, personal time for errands, coaching calls, and family events
• Create and/or manage systems for physical office/clerical organization
• Keep office organized and up to date with all listings documents accessible and archive documents when possible

Qualifications

• Proficient in Calendar Management (Google Calendar)
• Proactive, Deadline-driven and extremely organized
• Experience with MLS and contract management
• 2-3 Years Experience in Real Estate Firm or Title Company
• Tech-savvy
• Excellent communicator, both written and oral
• Proficiency in spelling, grammar, punctuation
• High level of discretion and sensitivity to confidential information
• Ability to adapt to frequent pivots and changes in pace
• Positive energy and attitude
• Excellent attention to detail
• Service-based attitude
• Learning-based and coachable
• Creative, out-of-box thinker
• Firm, confident, and proactive attitude to quickly diffuse situations by producing solutions that eliminate client concerns
• Composed and calm presence in a high stress, time-sensitive situations

About Jessica Adams Luxury Real Estate

For the past 10+ years, Jessica Adams has brought an ethos and enthusiasm to Miami Real Estate that has set a new standard for excellence with dynamic results for her clients.

Her white glove method of service for each and every client has recently resulted in 2021’s closed transactions exceeding $100M, placing her in ONE | Sothebys International Realty rankings as the #6 individual producing agent and #1 female agent in a company of 1,300+ agents statewide from Miami to Jacksonville.

This very mindset and business mantra have led Jessica to build a cadre of loyal private clientele over the years leading to over $300M in closed sales volume, spanning from both sellers and buyers. “Being authentic and knowledgeable helps me to develop close relationships with my real estate clients,” she says. “Everyone needs to be heard and feel that someone has their back and will fight for them.”

Jessica graduated Summa Cum Laude with a Bachelors of Science from the University of Florida.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

Please Note :
blog.nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blog.nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.