Purchasing Assistant Job at Palziv North America Inc
General Summary:
The Purchasing Assistant provides administrative and clerical duties to our purchasing department. Reports to the Purchasing Manager.
Typical work activities:
- Writing, placing and tracking Purchase Orders for all departments
- Convert Purchase Demands (PD) into Purchase Order (PO)
- Create Purchase Orders from invoices received for work that has been performed
- Negotiate with vendors and building positive, long-term relationships
- Researching new suppliers and making recommendations to the buyer
- Verifying PO’s are authorized by the proper manager
- Weekly meeting with CEO for PO’s over $5,000 needing authorization
- Email authorized PO to vendor or place order online (vendor specific)
- Attach order confirmations and shipping documents to the Purchase Order
- Review, track and follow up on open Purchase Orders
- Notify buyer / manager on ETA of parts and if anything is on backorder
- Put critical orders on watch list for following up
- Pick up parts locally that are needed ASAP
- Review completed internal service orders for parts allocated
- Scan closed internal service orders into the system
- Request multiple quotes for price comparison as needed.
- Create reports as needed
- Create Vendor complaints
- Communicate with receiving department when GRV’s are needed
- Any other administrative tasks as needed.
Education, Experience, Skills, and Abilities:
- Degree in business or related field a plus
- Detail Oriented
- Excellent Communication skills – Verbal / Written
- Proficient in Microsoft Office and data entry
- Confidentiality
- Ability to work Independently
- Ability to analyzing information
- Experience with Facility Maintenance / Facility Machine parts a plus
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