Program/Operations Administrative Coordinator

Mission:
Odyssey is an educational non-profit organization partnering with the Atlanta Public Schools and The Westminster Schools to serve students in grades 1-12 from economically disadvantaged communities. Odyssey’s academic enrichment program focuses on students with unmet potential, preparing them for high school graduation and supporting them on their path to college and beyond. Odyssey is a 6-week summer program (5 weeks for Odyssey High) held on the campus of The Westminster Schools. The 375 + students selected to attend Odyssey are enrolled at schools in the Atlanta public school system and will be in grades 1-12 in the school year following the Odyssey summer. All expenses to attend Odyssey – from transportation to and from The Westminster Schools, to school supplies, to meals – are provided through the generosity of our donors and supporters. Odyssey strives to create an engaging educational environment that allows students to excel in the upcoming school year and beyond and to find value and excitement in classroom learning.

Odyssey employees:

● Share a passion for Odyssey’s mission and values.
● Hold high expectations for each student.
● Maintain a high standard of professionalism with teachers, students, colleagues, administration, volunteers, support staff, and guests at all times. This includes using appropriate language, tone, physical contact, and content.
● Engage and challenge our Odyssey students every day.
● Implement the school-wide student management policies within classrooms and on and off-campus.
● Compile, analyze, display, and use student progress and achievement data to target and differentiate instruction.
● Celebrate student work regularly, using social media and other methods.
● Serve as champions for Odyssey in the community.
● Work as active members of the school-wide team, doing whatever it takes to ensure our students’ needs are met.
● Create, foster, and model a positive and collaborative learning environment.
● Invest in parents as partners in ensuring our students achieve their audacious goals and full potential.
● Have zest, grit, self-control, hope, love, social intelligence, gratitude, curiosity, and a sense of humor.
● Demonstrate a passion for being part of a team-oriented, mission-driven culture.
● Have a solid desire to become a better professional by joining the Odyssey team and family.

Minimum Requirements:
● Minimum of Bachelor’s degree preferred.
● Minimum of 2 years of experience working in youth development/non-profit programs.
● Minimum of 2 years of experience working in a professional office setting.
● Valid driver's license and daily vehicle access for school visits, event staffing, errands, etc.

Specific Skills:

• Microsoft Office proficiency: Word, Excel, PowerPoint.
• Database management skills a plus.
• Comfortable with, Canva, Constant Contact, Blackbaud, and WordPress.
• Excellent verbal and written communication skills.
• Social Media management skills incorporating existing marketing/branding guidelines.
• Ability to work with various stakeholders, including donors, teachers, parents, and students.
• Exceptional customer service skills.
• Ability to work some evenings and weekends and extended hours during the summer program; June 4- July 14.
• Flexible, self-motivated, and problem-solver.

RESPONSIBILITIES:

Program Management/Support:

● Serve as application manager for elementary, middle, and high school programs which includes submissions and the review process.
● Manage the Apricot database, which includes student records, demographic reports, attendance, health forms, progress reports, testing scores, disciplinary actions, etc.
● Manage all student/family communications about summer, including but not limited to mail, telephone, and electronic.
● Serve as the first point of contact for parents, vendors, guests, and bus drivers.
● Assist elementary, middle, and high school program directors in organizing and executing of the family orientation meetings.
● Manage student volunteer program, including but not limited to the application process, orientation, scheduling, and summer check-ins.

Operation Management/Support:

● Serve as transportation point person with APS, First Student Bus Company, families, and Odyssey Division Directors concerning daily transportation and field trips.
● Act as the liaison between The Westminster Schools and Odyssey in securing facility space and technical support.
● Collaborates with Directors to set procedures, policies, and processes that will benefit Odyssey and its stakeholders.
● Manage Odyssey’s website in conjunction with an external web developer.
● Manage all human resource records and tax documents for all employees.

Office Management/Support:

● Provide support to Directors in scheduling and executing in-person and virtual committee and board meetings.

● Support all special fundraising events including admin, set up, day of & follow-up.
● Order all office supplies and manage inventory.
● Serve as board recording secretary, including distribution of meeting materials.
● Maintain Board of Directors and Advisory Board rosters.
● Support the Director of Student Engagement, Director of Counseling and College Success, and Development Director in/with various tasks and events.
● Manage Odyssey's social media, quarterly newsletters, and ad hoc design projects.

Salary & Benefits: This is a full-time (40-hour/week), year-round position. Compensation is based on experience. 20 days personal time off (PTO) per year offered plus holidays. Health
Benefits are provided.

As an equal opportunity employer; Odyssey does not discriminate based on race, color, religion (creed), gender, age, national origin (ancestry), disability, marital status, sexual orientation, military status, or any other basis made unlawful by applicable federal, state, or local laws or regulations.

Job Type: Full-time

Pay: $38,000.00 - $42,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Atlanta, GA 30327: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

Please Note :
blog.nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blog.nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.