The primary purpose of the Program Manager, CSO, is to plan, coordinate, and implement key administrative functions that support the day-to-day activities of the Senior Vice President (SVP), Chief Scientific Officer (CSO). This includes overseeing projects aimed at enhancing the efficiency and effectiveness of the SVP, CSO. This position will work independently and under the guidance of the SVP, CSO and Director of the Office of the CSO. This position requires:

• Excellent verbal/written communication skills
• High emotional intelligence; flexibility and good judgment
• Exceptional organizational skills, attention to detail, time management, and ability to effectively prioritize multiple concurrent responsibilities
• Strong technical aptitude/ability to quickly learn new systems and applications, and ability to leverage/apply technology to improve and automate systems and processes
• Strong knowledge of project management methodology
• Ability to analyze business situations/challenges, recognize and define issues, design and propose solutions, and effectively influence and implement process improvements
• Proficiency with calendar management (managing a calendar with delegate access) and scheduling
• Ability to maintain confidentiality

KEY FUNCTIONS

Project Management (60 %)

• Leads the development and implementation of plans needed to carry out projects and activities for the SVP, CSO (e.g., recruitments, awards, events). Recommends and supports continuous improvement activities.
• Creates tools and templates to support project management and reporting to various stakeholders. Clearly communicates constraints, conflicts, requirements, and other items that could affect outcomes.
• Collaborates with other executive offices, divisions, and departments to manage challenges and mitigate barriers
• Manages weekly CSO Leadership Team meetings. Coordinates strategic discussions and activities.
• Creates and maintains bi-weekly updates for SVP, CSO and Director to accurately track initiatives across the research enterprise
• Works with the SVP, CSO and Director to organize project reviews
• Prepares and assists with the preparation of reports and presentations using various applications
• Responsible for making routine business and financial decisions and judgment calls that may impede the operational flow by analyzing problems, exercising professional judgment and making timely decisions
• Contributes to strategic planning to identify annual goals and objectives

Executive Support (40%)

• Manages calendar and daily activities for the SVP, CSO. Appropriately communicates and resolves scheduling conflicts.
• Manages reviews and submissions of documentation that requires executive approval. This includes proofreading for correctness and maintaining database.
• Composes formal and informal correspondence
• Exercises independent judgment and decision-making in handling incoming and outbound information and material
• Manages VIP guest visits
• Monitors operating budget as directed

Other duties as assigned.

EDUCATION:
Required: Bachelor's degree.

Preferred: Master's degree.

EXPERIENCE:
Required: Five years related experience to include three years program management experience. May substitute required education degree with additional years of equivalent experience on a one to one basis. With preferred degree, three years of required experience.

Preferred Experience: Experience providing administrative support to executive/senior leaders of large organizations, meeting coordination, project planning and execution. Strong organizational skills and the ability to process large amounts of information quickly. Strong technical aptitude/ability to quickly learn new systems and applications. Proficiency in Microsoft Office products (Word, Excel, PowerPoint, etc.).

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 156661
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 73,000
• Midpoint Salary: US Dollar (USD) 91,000
• Maximum Salary : US Dollar (USD) 109,000
• FLSA: exempt and not eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No
• Science Jobs: No