Program Assistant Job at Rutgers University
Position Details
Position Information
Recruitment/Posting Title
Program Assistant
Job Category
Staff & Executive - Administrative & Support
Department
NJMS-Psychiatry
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Program Assistant for the Psychiatry department within Rutgers New Jersey Medical School. The primary purpose of the Program Assistant is to assist with implementation and monitoring of the Addiction Medicine Fellowship Program and provide a wide variety of administrative services for the Northern New Jersey Medication-Assisted Treatment Center of Excellence (COE) at the NJMS Department of Psychiatry.
Among the key duties of this position are the following:
Among the key duties of this position are the following:
- Serves as the liaison main contact person for both internal and external stakeholders relating to the Addiction Medicine Fellowship Program.
- Maintains time and attendance records for Fellows, COE, and CARE Center staff to meet requirements of each program contract.
- Prepares and processes Fellowship interviews, applications, evaluations, on-boarding, and site rotation schedules, etc.
- Creates and maintains files in New Innovations and ERAS databases.
- Plans and schedules the work of COE leadership and staff to provide maximum effective utilization of employees, equipment, resources, and materials within budgetary requirements.
- Takes minutes at meetings and keeps a log of assigned meetings along with their agendas, minutes, and other documentation.
- Provides administrative support for the COE and any related projects or grants.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
FLSA
Exempt
Grade
19S
Position Salary
59113
Annual Minimum Salary
49566.000
Annual Mid Range Salary
59113.000
Annual Maximum Salary
69919.000
Standard Hours
37.50
Union Description
HPAE, Local 5094
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
- Bachelor’s Degree plus two (2) years of relevant professional experience in an administrative function.
- Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Must be computer literate with proficiency and working knowledge of Microsoft Office suite.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
- Position requires working in a moderate noise office setting.
- Fast -paced, high pressure office environment; must be able to cooperate with a broad spectrum of staff.
Special Conditions
Posting Details
Posting Number
23ST0789
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Newark (RBHS)
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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