Duties

As a Program Analyst your duties will include, but are not limited to, the following:

• Works in conjunction with the Washington Office HQ staff and other Regional Service programs in implementing a comprehensive facilities maintenance program. Provides Regional FAC coordination for the Service Asset and Maintenance Management System (SAMMS). SAMMS is a customization of Maximo, a commercial software product that provides a computerized, Internet-based approach to managing maintenance records to document annual and preventative maintenance of the estimated $340 million asset inventory in the FAC. SAMMS consolidates data from the real property inventory and the Financial and Business Management System (FBMS).
• Develops Regional policy and guidance for proper collection and review of accurate annual and preventative maintenance data. Ensures that adequate funding needs documentation is completed for annual and preventative maintenance throughout the Region. Provides guidance and oversight of the processing of data form field stations. Assists staff at all levels in information, input, report extraction, and access to SAMMS, FBMS, and the real property inventory.
• Completes regional level SAMMS quality control to ensure that work is accurate and reliable, technically and grammatically complete, conforms with established land, wildlife, and property management principles, complies with Service policies and procedures, and meets established response dates. Ensures that related facility maintenance efforts such as condition assessments, Real and Personal Property inventories, public roads inventories conducted by the Federal Highway Administration, etc. are incorporated into the overall maintenance effort.
• Works directly with FAC field personnel during data calls to ensure that policy and technical guidance is understood, to resolve problems; and to ensure that complete and accurate data sets are received on time. Assists staff at all levels in information input, report extraction, and access to online databases. Special emphasis is placed on electronic connectivity with field stations to support timely transmissions of data between the field and Web-based application servers in HQ.
• Coordinates data calls for national and Regional information requests, as needed. Helps develop, review, test, and modify electronic tools used to collect the data. Helps develop and provide initial substantive program guidance and assistance to field station users. Reviews data submissions from field offices, exercises quality control, and prepares reports. Analyzes and presents final data sets to Regional and HQ managers and program specialists by assigned due dates.
• Serves as the FAC Program Fleet Coordinator. Monitors Program's motor vehicle management performance in the Region and helps to ensure it aligns with Regional motor vehicle fleet management plans and goals. Implements Service fleet management policies, plans, and performance objectives for the FAC Program. Coordinates with FAC staff to promote adherence to utilization, vehicle allocation, sustainability, and fuel efficiency requirements. Monitors and supports Regional audits of motor vehicle management, exception reporting, and policy compliance across the program and identifying areas for improvement. Reviews or prepares vehicle justification forms, and recommends whether or not to approve vehicle purchase/lease requests that align with Service fleet management policies and performance objectives (e.g., vehicle allocation, utilization, sustainability). Coordinates with local program leaders to address deficiencies in purchase/lease justifications, and makes recommendations to the Assistant Regional Director, FAC, for vehicle replacement priorities across the Program fleet.

Requirements

Conditions of Employment

• Must be a U.S. Citizen or National.
• Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume.
• Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
• Suitability for employment, as determined by background investigation
• Probationary Period: Selectees may be required to successfully complete a probationary period.
• Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration visit SSS.gov.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  You must submit a complete application package. We will not make assumptions about your experience and/or education.
  
  Required Document:
  
  Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, and description of job duties. Include name and address of employer; supervisor name and telephone number. Additional information on what to include can be found here. Your experience needs to address every required qualification. Note: Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package.
  
  Additional Documentation, if applicable:
  1. College Transcripts: Please refer to the education section above for additional information. Unofficial transcripts are acceptable. A copy of your official transcripts may be required if you are selected.
  
  2. Cover Letter
  
  3. Veterans' Preference Documentation: If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 Member Copy 2 or 4 showing you were honorably discharged. If you are claiming 10-point veterans' preference, attach an SF-15, Application for 10-Point Veterans' Preference in addition to the proof required by that form (i.e. VA letter). You may not be awarded preference if you do not attach the correct Veteran Documentation as specified above.
  
  4. CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.
  
  Failure to submit any of the above-mentioned required documents will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  Review the appointment eligibility criteria in the application preview linked below. The eligibility section of the application allows you to choose how you wish to be considered for this vacancy announcement. You will ONLY be considered for the eligibilities that you select "yes" to and submit the required supporting documentation, as listed in the Required Documents section or the application text.

  Click 'Apply' to create an account or log in to your existing USAJOBS account.

  • Follow the prompts to complete the announcement questionnaire and upload required documents. To preview the announcement questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/11935440.

  • Please ensure you check the acknowledgement checkbox then click the Submit Application button to submit your application.

  • Applications must be received by 05/03/2023 to receive consideration by 11:59pm ET.

  • After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder.

  • If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements

  • Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found on the Additional Application Information page that can be located in the application record in your USAJOBS account.

  • To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://usajobs.gov). There you will find a record of your application, the application status, and an option to Edit my application. This option will no longer be available once the announcement has closed.

  • To verify the status of your application both during and after the announcement open period, log into your USAJOBS account at https://www.usajobs.gov. On the Home page, scroll down and locate your job application. Once the job has been located, click the "Track this application" link on the right under the application date. The page will refresh to display the Agency's Application Information page where you can scroll down and review any notifications the agency has sent you. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

  For information on what each Application Status means, visit: USAJOBS Help Center | How to see your application status

  To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: https://my.usajobs.gov/Account/Login. All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application, including the invitation to take the USA Hire assessment. The Application Status will appear along with the date your application was last updated.

  Agency contact information

  Human Resources Staffing Division

  Email

  fwshiring@fws.gov

  Address

  Division of Human Resources
  Division of Human Resources
  300 Westgate Center Drive
  Hadley, MA 01035
  US

  Next steps

  Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973 as amended.
  
  Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.
  
  To be considered for the position, you must meet all qualifications, including meeting or exceeding the cut score on the required assessments.
  
  Once you submit all the required documents and the online application in USAJOBS, you will receive an acknowledgement email that your submission was successful. After the evaluation process is complete, you will be notified of your status and/or referral to the hiring official. If further evaluation or interviews are required, you will be contacted by the hiring official.
  
  You will be notified if this job is filled or canceled. Timelines for this process vary widely.
  
  You may check the status of your application at any time by logging in to your USAJOBS account as we will not be responding to inquiries about the status of applications as long as the system has been updated.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

Open to all U.S. Citizens. ICTAP/CTAP eligibles.