CHICAGO PARK DISTRICT - DEPARTMENT OF HUMAN RESOURCES

CLASS SPECIFICATION

TITLE: PERMITS COORDINATOR LEVEL: 1267

Under general supervision, controls permit issuance to external concerns for special events, tournaments, festivals, etc. on Chicago Park District property.

Ensures that all necessary requirements are met prior to issuance of permits for external users of Chicago Park District property. Ascertains the nature of proposed event and ensures that party is advised of procedures as well as cost, Chicago Park District rules and insurance requirements. Obtains all necessary clearances and signatures prior to request for formal approval by the Board of Commissioners.

Makes the Park User’s Manual available to those seeking special permits. Analyzes event proposal and available information on sponsor in order to ascertain the need for liability insurance covering property damage, product liability, etc. Coordinates vendor activities through appropriate channels when necessary. Ensures that all required payments are made in a timely manner.

Coordinates event scheduling through all affected departments. Arranges for formal presentations when necessary, including public hearing and alerts staff of the need for presentations. Arranges for physical changes through the work order system. Keeps abreast of progress and ensures that all agreed to Chicago Park District obligations are fulfilled prior to event. Prepares reports.

Issues permits to all parties that have satisfactorily met requirements. Responds to verbal and written complaints concerning the issuance of permits. Communicates with community and internal stakeholders. Conducts site inspections before, during and after events.

A Bachelor's Degree in Business Administration or related field. Experience that involved compliancy and/or coordination activities is also desirable. Equivalent combinations of education and experience may also qualify for this position.

• Knowledge of Chicago Park District rules and regulations for facility and property use;
• Skill in writing, permits and correspondence of both a technical and sensitive nature;
• Good coordination skills;
• Ability to communicate permit requirements, rules and regulations in both written and verbal forms.
• Valid driver’s license required.

Career Service EEO Professional FLSA: Exempt