Responsible for payroll activities including but not limited to preparing in-house payroll by processing, calculating, entering data, balancing and distributing payroll information on a semi-monthly basis. Accountable for the timely submission of payroll taxes, quarterly returns, and annual returns to the appropriate agencies. Responsible for various accounting functions and reconciliations.

• Responsible for preparing in-house payroll: processes, calculates, inputs, balances and prepares payroll checks and advices on a semi-monthly basis for multiple types of employees under several collective bargaining agreements.
• Transmits direct deposit and positive pay files to the bank.
• Responsible for the timely submission of payroll taxes according to IRS and State regulations.
• Reconciles payroll totals on a cyclical basis.
• Processes garnishments (IRS tax levy, child support, etc.)
• Prepares vendor check requests.
• Assists with reconciling and submitting quarterly returns including, but not limited to, Form 941, NJ 927, and WR-30.
• Assists with preparing year-end W-2 forms, which involves reconciling year end payroll reports and the timely distribution of W-2 forms to employees.
• Assists with electronical submissions of annual returns including W-2’s, Form W-3, and NJ-W3 to the appropriate agencies.
• Maintains payroll files.
• Completes and submits employment verification forms.
• Responsible for miscellaneous accounting and payroll functions and reconciliations.
• Assist employees with payroll inquiries.
• Performs other related duties as assigned.

OVERALL PURPOSE AND RESPONSIBILITY:

The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community.

Education Required:

• High school diploma required.
• Associate’s degree in related field preferred. Relevant experience may be considered in lieu of degree.

Experience Required:

3+ years related experience commensurate with the requirements of the position.

Skills/Abilities /Knowledge /Other Requirements

• Responsible for preparing in-house payroll: processes, calculates, inputs, balances and prepares payroll checks and advices on a semi-monthly basis for multiple types of employees under several collective bargaining agreements.
• Transmits direct deposit and positive pay files to the bank.
• Responsible for the timely submission of payroll taxes according to IRS and State regulations.
• Reconciles payroll totals on a cyclical basis.
• Processes garnishments (IRS tax levy, child support, etc.)
• Prepares vendor check requests.
• Assists with reconciling and submitting quarterly returns including, but not limited to, Form 941, NJ-927, and WR-30.
• Assists with preparing year-end W-2 forms, which involves reconciling year end payroll reports and the timely distribution of W-2forms to employees.
• Assists with electronical submissions of annual returns including W-2’s, Form W-3, and NJ-W3 to the appropriate agencies.
• Maintains payroll files.
• Completes and submits employment verification forms.
• Responsible for miscellaneous accounting and payroll functions and
• reconciliations.
• Assist employees with payroll inquiries.
• Performs other related duties as assigned.

INSTITUTIONAL EFFECTIVENESS:

Collaborates with department members and/or the Compliance, Assessment and Research team to support planning, assessment, data collection and reporting for continuous improvement of the college.

EMPLOYEE CLASSIFICATION: Support Staff