PAYROLL SPECIALIST

REPORTS TO:

Assistant School Business Administrator and School Business Administrator

SALARY GRADE:

Negotiable

NATURE AND SCOPE OF JOB:

The Payroll Specialist will process the payroll and all the related functions for the College Achieve School network. The Payroll Specialist will ensure all employees are paid accurately, on time and all deductions are made in an accurate and timely manner.

JOB QUALIFICATIONS:

• Must have strong mathematical skills with the ability to notice numerical errors.
• 3 Plus years of Payroll processing experience required.
• Must have typing, filing, and record keeping skills.
• Knowledge of R & L and/ or other Payroll Systems.
• Knowledge of Frontline Platform.
• Strong Microsoft Office skills (Excel) and google doc platforms

ESSENTIAL JOB FUNCTIONS:

• Performs all payroll activities necessary to be compliant with Board, State and Federal rules and regulations.
• Coordinates with Human resources and other departments and divisions, verifying Board appointments.
• Processes all payrolls for extra activities and hourly employees.
• Coordinates and input of payroll for transmission to R & L for payroll processing.
• Prepares all monthly reports required by law.
• Maintains and updates all records of all payroll activities and changes.
• Processes and maintains all records of the Payroll Agency Account and prepares checks from Payroll Agency Account.
• Assists with the coordination of attendance records for all personnel in the district and prepares annual statements on accumulated paid time off.
• Assist with all daily attendance functions and monthly attendance reconciliations
• Prepares all necessary Federal and FICA Tax Reports.
• Prepares all the required forms and the distribution of Annual Tax Statements (W-2 Forms).
• Prepares all State and Federal Tax Reports.
• Posts weekly earnings for hourly employees to coordinate SUI Report.
• Prepares the quarterly SUI Reports for the State Department of Labor.
• Distributes materials for Federal Government, State, Pension Funds, and other agencies to all employees.
• Prepares and processes all requests from Payroll by all employees (Loan Applications, Pension Withdrawals, Change of Beneficiary, etc.).
• Familiarizes and adheres to all rules and regulations issued by the Federal Government and State Department pertaining to payroll and related activities.
• Prepares all semi-monthly reports for Tax Sheltered Annuities, Teacher Association dues, NBLA/PSA dues, Credit Union, Voluntary Life Insurance, and other necessary deduction reports.
• Prepares all monthly and quarterly State Pension Reports for TPAF and PERS employees.
• Performs all activities pertaining to pension such as enrollments, transfers, retirements, and loans.
• Prepares court orders for wage-garnishees and applications for unemployment compensation.
• Completes all mortgage applications and credit card verifications.
• Assists with the handling of all correspondence for verifications of employment for Social Services, Housing Authority, and Health and Accident Insurance claims.
• Provides information on all payroll activities to all personnel upon request.
• Adheres to and implements all rules and regulations pertaining to various employees groups as set forth by their contract provision.
• Maintains and updates records regarding unemployment data (i.e., hearings, Tribunal Appeals, and refunds).
• Make records available to all State and Federal Agencies upon request and be able to interpret data to them.
• Performs other related payroll activities and responsibilities as may be assigned by Assistant School Business Administrator and School Business Administrator

WORK ENVIRONMENT:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL AND MENTAL DEMANDS, WORK HAZARDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall:

Use strength to lift items needed to perform the functions of the job.

Sit, stand, and walk for required periods of time.

Speak and hear.

Use close vision, color vision, peripheral vision, and depth perception along with the ability to focus vision.

Communicate effectively in English and Spanish (preferred), using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.

Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls.

Works in standard office and school building environments.

The Work Hazards described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive.

Exposure to a variety of childhood and adult diseases and illnesses.

Occasional exposure to a variety of weather conditions.

Exposure to heated/air conditioned and ventilated facilities.

Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment.

Function in a workplace that is usually moderately quiet but that can be noisy at times.

While performing the duties of this job, the employee is regularly required to talk or hear. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

College Achieve Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, College Achieve Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Types: Full-time, Contract

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Plainfield, NJ: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Preferred)

Work Location: In person

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