Job Description

Required: Bachelor’s degree in a related field with five (5) years of professional experience
directly related to the standard duties as outlined
Equivalency: Associate’s degree in a related field with seven (7) years of professional experience
directly related to the standard duties as outlined OR no degree with ten (10) years of
professional experience directly related to the standard duties as outlined
FLSA Status: Exempt
Level: 9
Salary: $50,439.41 - $56,744.59 DOE

Background

Southeast New Mexico College formerly New Mexico State University Carlsbad was formed by
House Bill 212 in April 2021. HB212 made Southeast New Mexico College an Independent College
accredited by Higher Learning Commission. SENMC is a diverse and community-centered
institution dedicated to excellence and student success through transformative discovery.

Purpose and Scope
Under limited supervision, manages and coordinates the operations and activities of payroll.
Controls preparation and disbursement of payroll for the campus payroll function. Oversees the
maintenance of related tax and other payroll records. Ensures the accurate and timely payment
of wages/salaries to employees. Prepares payroll input to computerized payroll systems. Answers
payroll-related questions from employees and supervisors. Prepares payroll advices for
governmental reporting/compliance to be paid by accounts payable. Processes advices for state
and federal payments, along with payments to benefits. Must maintain records on vacation, sick
leave, and FMLA leave.

Duties and Responsibilities:
During the transition period, payroll is outsourced to ADP however the Payroll Coordinator will
be responsible for reviewing reports on every payroll to ensure that all employees are accurately
paid. The Payroll Coordinator is responsible for entering all new employees into the ADP system
and ensuring that all faculty teaching assignments are entered each semester. The Payroll
Coordinator will assist with the setup and implementation of the ERP system (Anthology) as it is
designed.

The Payroll Coordinator reviews, analyzes and checks payroll reports for accuracy and makes
necessary adjustments or corrections through journal entries or other established procedure;
researches, analyzes and resolves very difficult, complex and/or technical problems or questions
presented by other workers, faculty, staff, students or outside agency representatives using
knowledge of common problems and of entire payroll function; and recommends and
participates in the development of new procedures and policies related to payroll operations
utilizing knowledge of college, state and federal policies and regulations. The Payroll Coordinator
also compiles financial, tax and payroll reports for both internal and external purposes; acts as
liaison with staff, faculty, administrators and students in answering questions, providing
alternatives and facilitating decision making; and prepares correspondence of a technical nature
pertaining to payroll issues. The Payroll Coordinator coordinates and interacts with federal and
state agencies on issues pertaining to employee compensation and deductions; and compiles and
analyzes payroll data, makes recommendations and determinations and prepares related reports.
This position processes and calculates a variety of payroll actions including wage garnishments,
incentive pay, benefits withholding, and overtime hours. The Payroll Coordinator prepares
weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, tax deductions,
benefit deductions, DOL- Bureau of Statistics Reports, Educational Retirement Reports, 941
Reports, Workers' Compensation Billing Reports) for management and processes remittances to
appropriate agencies for funds withheld from paychecks including benefits and payroll taxes. The
Payroll Coordinator receives and audits timesheets and payroll records ensuring compliance with
SENMC policies, procedures, regulations, and appropriate employee contracts. The Payroll
Coordinator prepares and balances payroll reports, as well as maintains payroll files and records
related to the payroll system and general accounting functions and maintains various ledgers,
registers, and journals according to established account classifications. The Payroll Coordinator is
responsible for processing bi-weekly transfer of payroll data to the bank for automatic payroll
deposits, and processing all leave and inputs in the payroll program (ADP/Anthology). Performs
miscellaneous job-related duties as assigned.

Knowledge, Skills, and Abilities
Knowledge of state and federal regulations in area of assignment. Knowledge of payroll
recordkeeping and reporting procedures. Knowledge of accounting principles, practices and
methods as they apply to fiscal statements. Knowledge of the application of data processing
techniques to accounting systems. Knowledge of supervisory practices and principles. Skill in
preparing accurate and complete financial reports from payroll records. Solid understanding of
payroll and payroll tax laws is a must. Attention to detail. Ability to effectively communicate.
Ability to maintain confidentiality.