A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer:

• Impact - The work you do here matters to millions.
• Growth - Philadelphia is growing, why not grow with it?
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Opportunities in Tech - Don’t wait for the future, shape it.
• Benefits - We care about your well-being.

Agency Description

The Office of Community Empowerment and Opportunity (CEO) provides leadership on issues of economic justice by advancing racial equity and inclusive growth to ensure that all Philadelphians share in the city’s prosperous future and by alleviating the immediate impact of poverty on individuals, families, and communities. CEO is Philadelphia’s Community Action Agency (CAA); CAAs are private or public agencies created by the 1964 Economic Opportunity Act and federally designated to receive Community Services Block Grant (CSBG) funding.

CEO’s Guiding Principles

• We believe city government has the responsibility to provide opportunities to and promote the well-being of all citizens while representing their best interests.
• We believe the people of Philadelphia deserve the opportunity to live happy, healthy, and full lives.
• We believe people can offer meaningful insights into both their personal experiences and how the systems around them function.
• We believe poverty is a systemic issue and city government can lead in dismantling the barriers that often prevent opportunities.

CEO’s Values

• Dignity: How we treat the community we serve is reflective of how we treat each other.
• Inclusivity: People at all levels of CEO are invited to participate in every way.
• Persistence: When we get discouraged, we find ways to lift each other up and push forward.
• Accountability: We are transparent and honest about our plans, our actions, and our results.

Honesty: We create a safe space without judgment to have healthy and honest dialogue about systems, people, and misconceptions.

CEO is seeking an Operations Coordinator to plan, direct, and coordinate a variety of support services for 30+ exempt employees. Primary responsibilities include facilitating a large volume of procurement transactions for goods and services, fleet management, inventory maintenance, record retention, and facilities management. An ideal candidate is results-oriented, works well with others, accomplishes tasks on time and with attention to detail, and who is accurate and thorough. The Operations Coordinator serves as the department's liaison to the City’s central procurement and fleet management agencies, establishes work relationships and resolves a variety of procurement problems through central procurement and departmental officials. The Operations Coordinator reports to the Director of Operations in CEO.

Essential Functions

• Receives requisitions and supply requests; reviews requisitions for content and conformance to City and departmental procurement policies and procedures; determines the most cost-efficient method of procuring commodities and services.
• Seeks proposals and bids from vendors and suppliers in accordance with standard City Procurement Department policies and applicable provisions of the City's Home Rule Charter.
• Maintains electronic records of purchase order requisitions and balances of accounts.
• Prepares purchase requisitions and contracts for office equipment, furniture, and supplies.
• Resolves requisition problems such as delivery delay and discrepancies in billings and contacts vendors to determine progress of specific requisitions.
• Maintains departmental records of vendor billings and payments.
• Prepares reports showing status and progress; determines methods and procedures to improve requisitioning.
• Maintains inventory records and reports for accuracy and completeness.
• Performs fleet management duties including overseeing preventative maintenance, vehicle usage log, generating usage reports, and cost controls.
• Coordinates the agency-wide record retention process.
• Oversees scheduling of appointments of shared facilities.
• Coordinates repairs and maintenance with Building Manager.
• Manages distribution of employee access badges.
• Performs other duties as assigned.

Competencies, Knowledge, Skills and Abilities

• Detail-oriented.
• The principles, practices, methods and techniques of procurement processing, requisition, purchasing, and bidding.
• Computer system operations and software including databases, spreadsheets and word processing applications used for requisition record maintenance and tracking systems in procurement processing.
• Project management and scheduling techniques related to procurement operations functions.
• Ability to learn, within a reasonable period of time, the Home Rule Charter Regulations, municipal ordinances, and other legal requirements governing the City’s procurement processes and practices.
• Learn structure, functions, and various workflow systems both within and outside of the department.
• Learn affirmative action and equal opportunity laws as they apply to minority vendors.
• Evaluate departmental procurement and operational policies, procedures, and maintenance systems, and recommend and implement measures to improve efficiency.
• Gather and analyze a variety of facts.
• Ability to physically perform the duties and to work in the environmental conditions required of this position.
• Maintain effective working relationships with vendors, internal departmental officials and personnel, and other City department and agency officials.
• Maintain computerized records and prepare reports and correspondence.
• Communicate effectively, both orally and in writing.

• Completion of a Bachelor’s Degree at an accredited college or university is preferred.
• Two years managing administrative operations and inventory management, or in an area related to the duties described.
• Equivalent combination of education and experience determined to be acceptable.
• A valid PA Driver’s license is required.

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• Employees are eligible for a 25% tuition discount program (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

Successful candidate must be a city of Philadelphia resident within six months of hire.

Please note that effective September 1, 2021, the City of Philadelphia is requiring all new employees to present proof of vaccination against COVID-19.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx.